Event Coordinator

Join Us as a Senior Event Coordinator!
We are looking for a dynamic and detail-driven Senior Event Coordinator to join our Venues Events & Programming Team, supporting a cluster of premium venues. This role bridges creative planning, operational delivery, and commercial excellence. You will be responsible for converting leads into successful events, supporting post-event client retention, and providing end-to-end support under the guidance of the Senior Events Programming Manager.

Key Responsibilities:

• Sales & Business Development: Manage event inquiries, maintain venue diaries, convert leads through persuasive sales techniques, conduct site visits, and identify upselling opportunities.
• Client Account Management: Develop long-term client relationships, maintain accounts in the CRM, and ensure consistent service.
• Collaboration & Support: Assist the Senior Events Programming Manager, contribute to venue programming, and prepare reports.
• Administrative & Operational Duties: Maintain CRM data accuracy and assist in creating event materials.

Knowledge & Experience: Minimum of 35 years in event coordination or venue sales, preferably in luxurious settings. Strong understanding of event logistics and proficiency in CRM/event sales platforms is essential.

Job Title: Events and Interactive Experiences Coordinator – Riyadh
Job Type: Part-time (one day of fieldwork per week + coordination and communication remotely for the rest of the week)

Description:
We are looking for a detail-oriented person who loves interacting with people and knows how to turn any meeting into an unforgettable experience. Your task starts before the event: coordination, communication, arranging, and preparing the right atmosphere… and it ends with the smiles of the attendees after the meeting is over.

Responsibilities:

• Organizing weekly field events within Riyadh (one-day field attendance)

• Coordinating communication with guests and participants before and after the event

• Enhancing the attendee experience and following up on their feedback

• Arranging logistical tasks and ensuring the venue is ready

• Contributing innovative ideas for more distinctive experiences

Requirements:

• Passion for organization and visitor experience

• Excellent communication skills

• Ability to manage time and work remotely

• Regular field attendance on the event day

Why join us?
Because you will be part of something vibrant, ever-changing, and a life-affirming experience every week. Your work makes an impact, not just attendance.

Position Overview:
We are seeking a creative and organized Event and Sales Coordinator to manage our school group and birthday party bookings at our soft play area.

Key Responsibilities:

• Drive school group and birthday party sales through outreach, relationship building, and tailored packages.
• Promote the play area to schools and families via calls, emails, and occasional outreach visits.
• Plan and coordinate engaging, age-appropriate events, school visits, and themed birthday parties.
• Manage the full booking cycle—from enquiry to post-event follow-up.
• Ensure smooth event logistics, including setup, hosting, and guest experience.
• Liaise with internal teams and vendors to ensure event success.
• Track bookings, leads, and performance through simple reporting tools.
• Support marketing efforts by developing school- and family-targeted materials.
• Act as the main contact for school and birthday bookings, providing excellent customer service.
• Assist in hosting events, engaging with children, parents, and group leaders.

Key Skills & Qualifications:

• Experience in event planning or school/birthday bookings (preferably in a play area or similar setting).
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Enjoys working with children, parents, and educators.
• Creative, detail-oriented, and energetic.
• Comfortable in a hands-on, dynamic environment.
• Basic computer skills and familiarity with booking systems or spreadsheets.