Event Executive📣 Job Ad

About the Role

Paradox Events & Marketing is seeking an experienced Event Management Professional to join our team in Saudi Arabia. This full-time role involves taking ownership of events from concept to completion, managing suppliers and clients, and delivering high-quality events in a dynamic environment. The position requires a professional who can confidently manage various aspects of event execution and coordination.

Key Responsibilities

• Plan, coordinate, and execute events from initial concept through to completion.
• Manage event timelines, logistics, production requirements, and on-site execution.
• Source, coordinate, and negotiate with suppliers and vendors to achieve cost-effective solutions while maintaining quality standards.
• Manage client communication throughout the event preparation and execution phases.
• Coordinate internal teams to ensure all event deliverables are completed on schedule.
• Prepare and review accurate quotations for clients and suppliers.
• Support Account Managers and Design Teams in developing proposals.
• Ensure budgets, timelines, specifications, and deliverables are accurately reflected in proposals.
• Monitor event budgets and support effective cost control measures.

General Duties

• Maintain organized records of events, quotations, proposals, supplier information, and contracts.
• Support continuous improvements in event execution and supplier management processes.
• Conduct and participate in internal project check-ins.
• Represent Paradox Events & Marketing professionally when interacting with clients, suppliers, and partners.
• Uphold the company’s standards for quality, professionalism, timely delivery, and client service.

Qualifications and Requirements

• Proven professional experience in event management, event execution, and supplier coordination.
• Strong knowledge of event logistics and on-ground operations.
• Strong organizational and multitasking skills, with the ability to work effectively under tight deadlines.
• Excellent communication, coordination, and negotiation skills.
• Experience in preparing quotations, managing budgets, and controlling event costs.
• Ability to manage multiple projects and priorities simultaneously.
• Confidence in dealing directly with clients and suppliers.
• Comfortable leading internal team and project check-ins.

Work Environment and Travel

This role is based in Saudi Arabia and requires willingness and ability to travel as needed for projects and events. The successful candidate will work in a fast-paced environment, managing various event-related tasks and collaborating with internal teams and external stakeholders.