Event Site Coordinator📣 Job Ad

About the Event Site Coordinator Role

Talent Blueprint FZ LLC is seeking an organized and proactive Event Site Coordinator to support the planning and delivery of operations for a large-scale international football tournament in Saudi Arabia. This contract position involves working within the Venue Operations team to coordinate daily site activities, collaborate with various stakeholders, and ensure operational readiness for a seamless event experience.

Key Responsibilities

• Support the planning and coordination of daily operations at an assigned event site.
• Coordinate with internal teams, venue representatives, contractors, and external stakeholders to ensure smooth operational delivery.
• Assist with site readiness activities, including venue setup, inspections, operational testing, and rehearsals.
• Monitor project timelines, operational milestones, and follow up on outstanding action items.
• Support the coordination of venue facilities, access management, signage, and other operational requirements.
• Prepare and maintain operational reports, documentation, meeting minutes, and presentations.
• Coordinate meetings, site briefings, and operational workshops.
• Ensure effective communication between all stakeholders throughout the project lifecycle.
• Provide on-site operational support during event delivery and match days.
• Escalate operational issues when required and assist in implementing timely solutions.

Qualifications and Requirements

• Bachelor's degree or diploma in Business Administration, Event Management, Hospitality, Tourism, Sports Management, Project Management, or a related field.
• 2-5 years of experience in event coordination, operations, project coordination, hospitality, logistics, administration, or facilities management.
• Experience supporting sporting events, conferences, exhibitions, festivals, concerts, or other large-scale events is an advantage.
• Proficiency in Microsoft Office (Excel, Word, and PowerPoint).
• Ability to manage multiple priorities in a fast-paced environment.
• Fluent in English; Arabic is an advantage.
• Willingness to work flexible hours, including evenings, weekends, and public holidays, based on the event schedule.
• KSA nationals only, in compliance with local KSA law.

Required Skills

• Excellent organizational skills.
• Strong communication abilities.
• Effective stakeholder coordination skills.

Work Environment and Contract Details

This role is a contract position based in Saudi Arabia, supporting a major international football tournament. You will be working alongside experienced professionals in a dynamic, fast-paced environment, contributing to the successful delivery of a world-class sporting event and developing your event operations expertise.