Project Coordinator Events📣 Job Ad

About the Role

Talent Blueprint FZ LLC is seeking a Project Coordinator to support the planning, coordination, and delivery of activities for a major sporting event in Saudi Arabia. This contract role requires an individual with strong organizational and analytical skills to manage multiple workstreams in a dynamic environment.

Key Responsibilities

• Support the planning, coordination, and implementation of project activities across various event functional areas.
• Maintain project schedules, trackers, action logs, and reporting tools to monitor progress against key milestones.
• Coordinate with internal teams, external stakeholders, suppliers, and partners to ensure alignment and timely delivery of project objectives.
• Organise and support meetings, workshops, and project review sessions, including preparation of agendas, minutes, and follow-up actions.
• Track project risks, issues, dependencies, and mitigation actions, escalating concerns where appropriate.
• Prepare regular project reports, dashboards, presentations, and status updates for management and stakeholders.
• Assist in the coordination of operational planning activities, venue readiness initiatives, and event delivery preparations.
• Support data collection, analysis, and reporting to assist decision-making and project performance monitoring.
• Ensure project documentation is maintained accurately and in accordance with established processes and governance requirements.
• Monitor action items and ensure timely completion of assigned tasks across multiple workstreams.
• Provide administrative and operational support to project managers and functional area leads as required.
• Support event-time operations and coordination activities during event delivery.

Qualifications and Experience

• Bachelor’s degree in Sports Management, Event Management, Business Administration, Project Management, Operations Management, or a related field.
• Minimum 3 years of experience in project coordination, event operations, sports events, venue operations, or related environments.
• Experience supporting large-scale events, sporting competitions, tournaments, or multi-stakeholder projects is preferred.
• Strong organisational skills with the ability to manage multiple priorities simultaneously.
• Excellent analytical skills with the ability to interpret data, identify trends, and support reporting requirements.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, and Word.
• Experience with project management and collaboration tools is advantageous.
• Ability to work under pressure and meet tight deadlines in a fast-paced environment.
• Fluent in English; Arabic is an advantage.

Preferred Experience

• Experience working on sporting events, tournaments, international competitions, or major events.
• Exposure to event operations, venue management, workforce coordination, logistics, or stakeholder management.
• Familiarity with project management methodologies and reporting frameworks.
• Professional certifications such as CAPM, PRINCE2 Foundation, PMP, or equivalent are advantageous.

Key Competencies

• Stakeholder Management
• Planning and Organisation
• Analytical Thinking
• Problem Solving
• Attention to Detail
• Communication Skills
• Teamwork and Collaboration
• Time Management
• Adaptability and Flexibility

Work Context

This is a contract position based in Saudi Arabia. The role requires a minimum of 2-5 years of relevant experience.