Executive Assistant📣 Job Ad

About the Role

AWS, an Amazon company, is seeking a dedicated Executive Assistant to provide 1:1 support to the KSA Managing Director. This full-time position is based in Riyadh, Saudi Arabia, and involves close collaboration with various business partners and other Executive Assistants across multiple global stakeholder teams within the organization.

Role Overview

The Executive Assistant is responsible for a wide range of critical administrative and project coordination activities. This includes complex calendar management, tracking key deliverables, and organizing team activities and events. The role requires a high level of integrity and discretion in handling confidential information, along with professionalism when dealing with senior professionals both inside and outside the company.

Key Responsibilities

• Expertly manage a complex executive calendar across multiple time zones, providing occasional coverage for other executives as needed.
• Maintain strict confidentiality regarding all calendar information and executive activities.
• Coordinate travel arrangements and manage expense reports.
• Conceptualize and execute a diverse range of team events, including social gatherings, large-scale staff meetings, global team meetings, and off-sites.
• Design and implement onsite team-building events to boost morale and foster collaboration.
• Coordinate meeting agendas, manage space planning, and assist with ad hoc project coordination.
• Drive continuous improvement in team processes and project efficiency.

Required Attributes

Candidates for this role must demonstrate initiative, completing tasks and projects quickly, and proactively taking action without requiring the full picture. Superior attention to detail, strong organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests are essential. The role also requires flexibility, a sense of humor, and grace under pressure.

Work Environment and Collaboration

The Executive Assistant will operate in a highly ambiguous environment, acting as an extension of the leader in partnership with a supportive and collaborative EA community. This involves learning organizational structures and objectives of the teams supported, as well as building a strong internal network.

Career Growth

Over time, the Executive Assistant will build deep and trusting professional relationships with leaders and their teams, fostering strong partnerships. This provides opportunities for special projects with increased responsibility and supports long-term career growth within the organization.