Executive Secretary📣 Job Ad

About Nova M Hotel - Edge by Rotana

Nova M Hotel - Edge by Rotana is seeking a dedicated Executive Secretary to join its team. This full-time position is based in Riyadh, within the Riyadh region of Saudi Arabia, offering an opportunity to contribute to a dynamic hospitality environment.

The Role of Executive Secretary

The Executive Secretary provides comprehensive secretarial and administrative support to the General Manager. This role involves managing highly confidential and sensitive matters to ensure the smooth and efficient operation of the executive office. Candidates should possess 2-5 years of relevant experience in a similar capacity.

Key Responsibilities

• Ensure all outgoing correspondence is typed, proofread, and dispatched to the highest possible standard.
• Compose and prepare routine correspondence, and provide simple interpretation of documents/correspondence if requested.
• Review all incoming mail, prioritize it, and forward it to the General Manager.
• Act on routine standardized correspondence, such as requests for membership, accommodation, or brochures, and inform the General Manager accordingly.
• Maintain the calendar constantly updated to facilitate appointment and meeting schedules.
• Establish and maintain various filing systems, records, and databases of business contacts, trace pending items, and follow up as appropriate.
• Compose letters on behalf of the General Manager.
• Attend meetings, record, write, and distribute the minutes, and follow up on action items.
• Organize travel and external business trips on behalf of the General Manager.

Qualifications and Experience

• A college diploma in secretarial training.
• 2-5 years of relevant previous experience in an executive secretarial role.
• Fluency in both written and spoken English.
• Ability to take sufficient notes during meetings to prepare accurate records of events.
• Computer literacy and typing skills of 60 words per minute (wpm) accurately are highly regarded.

Required Skills and Attributes

• Courteous and discreet, capable of handling a high level of confidentiality.
• Ability to work with minimal supervision.
• Proactive, organized, and attentive to detail.
• Outgoing and approachable character with a professional demeanor.
• Ability to work effectively under pressure in a fast-paced environment.
• Strong team player with a consistent concern for quality.

Commitment to Service

This full-time position requires an individual who is committed to delivering high standards of service and providing effective solutions within a dynamic hospitality environment. The role demands a proactive approach and strong organizational skills to support the General Manager effectively.