Executive Secretary

About Fursan Travel

Fursan Travel is seeking an Executive Secretary to join its team in Riyadh, Saudi Arabia. This full-time role is essential for providing comprehensive administrative and organizational support to executive management.

Role Purpose

The primary purpose of this role is to ensure the smooth operation of executive functions by managing schedules, coordinating meetings, preparing essential correspondence, and maintaining the highest level of confidentiality for all company information. The Executive Secretary acts as a key support pillar for executive management.

Key Responsibilities

• Manage the executive's calendar, including appointments, meetings, and official visits.
• Prepare and format business correspondence, letters, reports, and presentations.
• Arrange meetings, prepare agendas, record meeting minutes, and follow up on decisions and action items.
• Handle incoming and outgoing emails, phone calls, and official correspondence.
• Coordinate with various departments and follow up on tasks assigned by executive management.
• Arrange business travel, including flight bookings, hotel reservations, and other travel requirements as needed.
• Maintain and organize administrative files, documents, and records.
• Handle confidential information and ensure the privacy of executive documents and communications.
• Track deadlines and ensure that assigned tasks are completed on time.
• Perform other administrative duties as assigned by the direct manager.

Qualifications and Experience

• Candidates should possess 0-1 year of relevant experience.
• Demonstrated ability to manage administrative tasks efficiently.
• Strong organizational and time management skills.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia, requiring close collaboration with executive management and various internal departments.

Application Process

Interested candidates are invited to apply for this Executive Secretary position. Salary details will be discussed during the interview process.