Executive Secretary

About Avensys Consulting

Avensys Consulting is a global IT professional services company headquartered in Singapore. The company is seeking an Executive Secretary to join its team in Al Khobar, Eastern, Saudi Arabia.

Role Overview

The Executive Secretary will provide strategic support to the CEO, focusing on document management and optimizing office operations. This full-time position requires 2-5 years of relevant experience.

Key Responsibilities

• Manage the CEO’s schedule, including travel arrangements, meetings, and conferences.
• Filter communications and represent the CEO in designated meetings.
• Prepare accurate meeting minutes.
• Draft correspondence for the CEO and handle sensitive documents such as faxes, mail, and checks.
• Support the preparation of presentations and materials for hiring processes, approvals, and administrative tasks.
• Maintain office supplies inventory and ensure the functionality of office equipment.
• Optimize administrative policies and procedures.
• Liaise with external partners and internal departments including Project, Procurement, Sales, Finance, and HR to ensure efficient workflows.

Qualifications and Experience

• 2-5 years of experience in an executive secretarial or similar administrative support role.
• Demonstrated ability to manage complex schedules and communications.
• Proficiency in document management and office operations.

Compensation and Benefits

The role offers an excellent base salary and attractive company benefits. The work environment promotes collaboration and provides opportunities for career progression.