Fund Administration

About Sanabil Studio

Sanabil Studio operates as a venture builder, combining industry knowledge, technology, and startup methodologies to develop new businesses from initial concepts. The studio provides seed funding and operational support to ventures that demonstrate potential for growth and scalability.

The Role of Fund Administration Manager

Sanabil Studio is seeking a Fund Administration Manager to manage the operational and administrative aspects of its investment activities. This full-time position is based in Riyadh and requires 5-10 years of experience. The role focuses on ensuring that all entities, documentation, and stakeholder interactions are accurately tracked, compliant, and prepared for audits. The Fund Administration Manager acts as a central control point for fund operations, ensuring execution, tracking, and documentation align with instructions and LPA requirements, without originating decisions.

Key Responsibilities

• Oversee daily fund operations across all entities, coordinating between the fund administrator (Apex), GP (Maples), legal counsel, and auditors.
• Execute and track all instructions across stakeholders, ensuring completion, escalating delays, and maintaining real-time status tracking.
• Coordinate capital calls end-to-end, including reviewing administrator calculations against the LPA, maintaining a live cash tracker, and documenting all steps for audit.
• Track all fund expenses against LPA limits and budgets, validating invoices, flagging non-compliant costs, and maintaining a real-time cost tracker.
• Ensure all entities are in good standing and properly governed by coordinating board and shareholder resolutions, director appointments/removals, and ensuring required roles are in place.
• Support portfolio companies with CR issuance and renewals (KSA), director changes, Powers of Attorney, and bank account setup, working with legal counsel and service providers.
• Maintain centralized, audit-ready records for the fund, all entities, and portfolio companies, including KYC and identity documentation.
• Log and store all communications, approvals, and instructions from administrators, legal, auditors, and service providers to ensure traceability and audit readiness.
• Coordinate the audit process, ensuring all necessary data, documents, and reporting are prepared.
• Build and maintain structured tracking systems for tasks, documents, and approvals to continuously improve operational discipline.

Work Environment

This role involves operating across a multi-entity fund structure, spanning multiple jurisdictions and stakeholders, with all coordination centralized through this position. The mandate is focused on execution, follow-up, and record integrity, with decision-making residing with leadership. The environment requires upholding institutional-grade discipline within a fast-paced venture studio setting. The scope and complexity of the role are expected to grow as new ventures are launched and fund vehicles expand.

Benefits and Professional Development

• Competitive compensation package.
• Provision of necessary equipment from the first day.
• Direct access to fund leadership, providing insight into investment decisions and portfolio strategy.
• Visibility across the full lifecycle of capital deployment, tracking, and reporting within an active venture portfolio.
• An accelerated learning curve with broad exposure to fund operations.