Operations Administrative Assistant📣 Job Ad

About the Role

امبير للمقاولات is seeking a dedicated Operations Administrative Assistant to join their team in Riyadh. This full-time position is crucial for providing comprehensive operational and administrative support across various company functions, ensuring efficient and independent management of key activities.

Role Overview

The Operations Administrative Assistant will provide essential support to the General Manager and company departments. The role encompasses completing routine administrative, government-related, employee-related, and coordination activities, requiring a high degree of efficiency and independence in daily tasks.

Key Responsibilities

• Manage and track company transactions across various Saudi government and business platforms.
• Operate effectively with platforms such as Qiwa, Mudad, Muqeem, Absher Business, GOSI, Balady, Ministry of Commerce, Saudi Business Center, and the Chamber of Commerce.
• Coordinate document attestation and authentication with the Chamber of Commerce, Ministry of Foreign Affairs, and other relevant authorities.
• Monitor and follow up on employee-related government procedures, including renewals, permits, records, and required payments.
• Proactively monitor expiration dates and initiate necessary renewals before deadlines without requiring management reminders.
• Prepare official letters, correspondence, forms, and administrative documents in both Arabic and English.
• Accurately enter, update, verify, and maintain company and employee records and data.
• Organize and maintain electronic and physical files, ensuring quick retrieval of documents.
• Coordinate meetings, appointments, interviews, bookings, and associated arrangements.
• Provide assistance with recruitment coordination, candidate communication, and interview scheduling as needed.
• Manage routine emails, calls, follow-ups, and administrative correspondence.
• Follow up on assigned tasks with employees, suppliers, service providers, and external parties to ensure timely completion.

Qualifications and Experience

• A minimum of 2 to 5 years of relevant administrative or operational support experience.
• Practical experience utilizing Saudi government and business platforms is strongly preferred.

Employment Details

This is a full-time position based in Riyadh, Saudi Arabia.

Application Process

We invite qualified candidates to apply for this role.