Personal Assistant

• Provide comprehensive executive support specifically to manage diaries, day to day activities and coordinate all business and personal correspondence.
• Interface with Group and Divisional Executive Leadership and senior management team internally, and with clients / partners externally in a professional and effective manner.
• Provide assistance in the scheduling of meetings and appointments, maintenance of files and records, data updating and preparation of various correspondences, business reports and presentation materials.
• Travel management, including itineraries logistics, client visits, leadership tours, and hotel arrangements. Ensure all travel documents are valid such as passport, visa (local and overseas).
• Take the lead with the project management and implementation of corporate events attended by Group Executive Team, Divisional Executive Leadership Team (ELT) and Divisional Management Team; including staff functions and business briefings.
• Coordinates company events to make sure it runs smoothly and successfully including preparing presentations, managing location, selecting menus, accommodation, and transportation.

• Ideally Degree in Business/Management Administration or any related discipline.
• Minimum of 5 years experience in C-Suite level assistant role, providing administrative and clerical support to an Executive or group of senior managers in a fast-paced environment.
• Extensive knowledge of a multi-culture organisation, know who the key personnel are (both external and internal) and able to understand the organisation's aims and objectives.
• Has a strong business sense and can interpret priorities and make sound judgment calls when needed.
• Strong organisational skills, detail-oriented, and the ability to handle multiple priorities.
• Ability to demonstrate both good literacy and numeracy skills required for the role.
• Possess a recognised qualification in speed and accuracy typing.
• Possess strong PC skills including proficiency with MS Outlook, Word, Excel and Power Point applications and ability to learn new software-based applications.
• Perform advanced clerical or administrative works requiring excellent communication and coordinating skills.

Personal Assistant & Brand Relations Specialist

Role Overview

Provide direct administrative support to the doctor while managing and developing brand relationships to enhance professional image and business growth.

Key Responsibilities

• Manage schedule, meetings, and daily priorities

• Handle professional communications and correspondence

• Coordinate travel, events, and conferences

• Build and manage relationships with brands, companies, and influencers

• Coordinate collaborations, partnerships, and appearances

• Represent the doctor professionally with external parties

Requirements

• Experience as a Personal Assistant, PR, or Brand Relations role

• Strong communication and organizational skills

• Understanding of branding and marketing (medical/aesthetic field preferred)

• High level of professionalism and confidentiality

• English proficiency (additional languages are a plus)

Position Type: Hybrid (Mostly remote with occasional in-person support)Compensation: Starting at 1,500 for the first month, with potential increases based on performanceStart Date: ASAP

Overview

A fast-paced entrepreneurial environment requires a reliable, adaptable assistant to help manage day-to-day responsibilities, communication, and organizational tasks. This role involves working closely with the head of the company to keep operations smooth and efficient.

Role Responsibilities

• Manage calls, messages, calendars, and online communication
• Serve as a point of contact with clients, partners, and staff
• Organize documents, track tasks, and assist with project coordination
• Provide general operational support, both remotely and during occasional in-person sessions
• Handle errands or personal tasks as needed
• Maintain confidentiality and represent the executive professionally

Requirements

• Strong communication skills and conversational English
• Highly trustworthy, discreet, and comfortable working in close collaboration
• Flexible mindset and open to a variety of tasks
• Professional demeanor when speaking with clients or employees
• Comfortable with a hybrid arrangement (remote + occasional on-site)
• Ability to work independently and anticipate needs

Ideal Candidate

• Adaptable, positive, and able to work in a dynamic environment
• Values discretion and professionalism
• Comfortable supporting a busy executive across both business and personal tasks
• Reliable presence who can step in when needed without being micromanaged

Benefits

• Flexible hours and manageable workload
• Potential for pay growth based on contribution and reliability
• Opportunity to gain experience in business, operations, and communication
• Work directly with an entrepreneur in a close, trust-based role