Planning Administrator Analyst📣 Job Ad

About the Role

Mizuho is seeking a Planning Administrator Analyst to join our team in Riyadh, Saudi Arabia. This full-time position supports the Planning team and the Head of Administration in delivering effective administrative operations across the organization. The role involves managing general affairs, HR administration, facility management, and providing essential operational support. The Administrator will provide daily administrative and coordination support, while also developing a strong understanding of internal processes to ensure the continuity and sustainability of the Administration function.

Core Administrative Responsibilities

The Planning Administrator Analyst will be responsible for a range of administrative and general affairs tasks, including:

• Supporting day-to-day administrative operations, encompassing documentation, record keeping, and coordination with internal teams.
• Assisting in the management of office facilities, vendor coordination, and workplace services.
• Supporting logistics for business travel, meetings, and visitor management.
• Assisting with transportation arrangements for senior staff as required.
• Supporting facility management and IT matters in collaboration with the Head of Administration and relevant departments.
• Contributing to business continuity and crisis management activities, such as maintaining contact lists and providing coordination support.

Human Resources and Financial Support

This role provides crucial support across HR administration and financial operations:

• Maintaining and updating employee records, ensuring accuracy and confidentiality.
• Supporting onboarding and offboarding processes, including documentation and system updates.
• Assisting in maintaining attendance records and preparing payroll input.
• Supporting the administration of employee benefits, such as medical insurance, visas, and accommodation.
• Assisting with petty cash management and tracking administrative expenses.
• Supporting the processing of invoices and payments in line with company policies.
• Providing administrative support for budget tracking and reporting activities.

Governance, Risk, and Projects

The Administrator will also contribute to governance, risk management, and continuous improvement initiatives:

• Supporting the Head of Administration in maintaining documentation aligned with governance requirements.
• Assisting with regulatory, audit, and compliance-related administrative tasks when required.
• Supporting administrative projects and ad-hoc tasks assigned by the Head of Administration.
• Assisting in process improvement initiatives to enhance efficiency within the Administration function.
• Participating in knowledge transfer activities to build capability within the team.

Qualifications and Experience

Candidates for this role should possess the following:

• 0-1 years of relevant professional experience.
• A proactive approach to administrative support and coordination.
• Ability to learn and apply internal processes effectively.

Work Type

This is a full-time position based in Riyadh, Saudi Arabia.