Planning Engineer📣 Job Ad

About the Planning Engineer Role

Initial Facilities Management is seeking a Planning Engineer to join its team in Riyadh, Saudi Arabia. This role serves as a technical focal point for FM operations, concentrating on the strategic planning and execution of planned preventive maintenance (PPM), CAFM system management, and the handling of technical Helpdesk escalations. The Planning Engineer will be instrumental in aligning planning, operations, and asset lifecycle management to ensure adherence to Service Level Agreements (SLAs) and optimize operational efficiency.

Key Responsibilities

• Manage the CAFM/CMMS system, including technical administration, work order dispatch, and real-time SLA tracking.
• Oversee Planned Preventive Maintenance (PPM) operations across Mechanical, Electrical, E&I, Plumbing, and Civil disciplines.
• Maintain the accuracy of the asset register within the CAFM/EAM system.
• Identify training needs, deliver technical upskilling, supervise field teams, and maintain training records.
• Ensure the availability of necessary inventory and spares, coordinating with procurement.
• Track assets under the Defect Liability Period (DLP), coordinate warranty repairs with contractors, and archive relevant documentation.
• Implement proactive maintenance strategies, including condition-based and predictive maintenance.
• Manage work order backlog aging and Mean Time To Repair (MTTR) KPIs.
• Coordinate planned service interruptions and shutdowns with minimal operational impact.
• Track regulatory inspections for equipment such as lifts, fire alarms, and pressure vessels.
• Generate reports on asset health, failure trends, backlog aging, SLA compliance, PPM completion, and DLP status.
• Maintain a live register of assets under DLP/warranty and coordinate with subcontractors for defect rectification.
• Support the transition of new assets from projects to FM operations through O&M handover processes.
• Set minimum/maximum stock levels for critical spares and flag obsolete or long-lead items.
• Maintain a dynamic planning buffer for reactive jobs and reschedule PPMs when urgent work arises.
• Plan and communicate building shutdowns with operations and end-users, ensuring safety protocols and resources are in place.
• Analyze repeated breakdowns and propose modifications to improve reliability.
• Implement Reliability-Centered Maintenance (RCM) strategies where applicable.
• Ensure all assets are physically tagged and accurately updated in CAFM/EAM, logging condition assessments.
• Integrate soft services schedules into the master maintenance plan.
• Optimize routes and resource allocation for labor, parts, and access for maintenance tasks.
• Provide on-the-job supervision and feedback to field teams to improve first-time fix rates.
• Maintain full records of all reports, O&M manuals, as-built drawings, and compliance certificates.

Qualifications and Experience

• Bachelor's degree in Mechanical Engineering or Electrical Engineering, or an equivalent qualification.
• A minimum of 5 years of experience in Facilities Management planning or maintenance scheduling within building services, industrial, or commercial FM environments.
• 5-10 years of relevant experience is required for this role.

Required Skills

• Strong expertise in CAFM/CMMS administration, including systems such as Maximo, Planon, Archibus, or Maintenance Connection.
• Working knowledge of SFG20 maintenance standards.
• Proficiency in MS Excel and reporting tools like Power BI.
• Excellent problem-solving abilities.
• Proven capability in cross-team coordination.
• Clear and effective technical communication skills.

Work Location and Type

This is a full-time position based in Riyadh, Saudi Arabia.