Procurement Specialist📣 Job Ad

About AECOM

AECOM is a global infrastructure consulting firm committed to delivering a better world. We partner with clients to solve complex challenges across water, environment, energy, transportation, and buildings, creating innovative, sustainable, and resilient solutions throughout the project lifecycle. As a trusted professional services firm, AECOM's work helps communities thrive by improving infrastructure globally.

Role Summary

AECOM is seeking a Procurement Specialist to join our team in Riyadh, Saudi Arabia. This full-time role requires 5-10 years of experience and involves supporting end-to-end Procure-to-Pay (P2P) operations for both indirect and direct categories. The specialist will execute daily purchasing activities within Coupa P2P, ensuring timely PR-to-PO conversion, supplier enablement, and collaboration with stakeholders and Accounts Payable to meet operational KPIs, ensure compliance, and deliver value.

Key Responsibilities

• Review and validate Purchase Requisitions (PRs) against policies, budgets, and approval matrices; convert them to Purchase Orders (POs) in Coupa P2P with accurate terms, coding, and delivery details.
• Manage the PO lifecycle, including amendments, change orders, closures, and receipt support, ensuring on-time issuance for operational continuity.
• Coordinate with Accounts Payable (AP) to resolve invoice exceptions such as price/quantity mismatches, 3-way match issues, and missing receipts.
• Maintain accurate master data for suppliers and items; support catalog setup and controls to drive on-contract buying and compliance.
• Track and action PR/PO cycle time Service Level Agreements (SLAs); proactively communicate status to requesters and stakeholders.
• Conduct compliant competitive quotes for low to medium complexity purchases; analyze bids using total-cost-of-ownership criteria (price, delivery, warranty, service).
• Support category initiatives by extracting data from Coupa (spend, compliance, usage) and suggesting demand consolidation opportunities.
• Engage suppliers to confirm availability, lead times, and delivery performance; escalate risks early.
• Enable and onboard suppliers in Coupa in line with due-diligence and HSE/ESG requirements; maintain complete audit trails.
• Ensure orders reflect contract terms and rate cards where agreements exist; flag gaps to category leads.
• Monitor delivery performance and support corrective actions with suppliers to meet service levels.
• Apply AECOM procurement policy, ethics, and delegation of authority; enforce approval workflows in Coupa.
• Adhere to Saudi regulatory and tax requirements (*, VAT) and internal controls; support audit requests with accurate documentation.
• Protect sensitive commercial information and ensure data quality, retention, and traceability in Coupa.
• Partner with requesters, project teams, finance, and AP to resolve issues quickly and maintain high service levels.
• Provide basic Coupa guidance to end users (requisitioning, receipting, catalog use); promote best practices and compliance.
• Communicate delays, alternatives, and mitigation plans transparently.
• Update dashboards and Key Performance Indicators (KPIs) such as PR-to-PO cycle time, first-time-match percentage, invoice holds aging, PO compliance, and on-time delivery.
• Identify root causes for rework and propose process improvements, including catalog coverage, preferred suppliers, and templates.
• Contribute to standard work, Standard Operating Procedures (SOPs), and knowledge articles for Shared Services.

Qualifications and Experience

Candidates for this role should possess 5-10 years of relevant experience in procurement or Procure-to-Pay (P2P) operations. Proficiency with P2P systems, specifically Coupa, is essential for managing purchasing activities, supplier enablement, and data maintenance. A strong understanding of procurement policies, compliance, and regulatory requirements, including Saudi tax regulations, is also required.

Work Environment and Expectations

This is a full-time position based in Riyadh, Saudi Arabia. All newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment. The role involves collaboration with various internal teams and external suppliers to ensure efficient and compliant procurement processes.

Application Information

AECOM is an Equal Opportunity Employer. We encourage qualified candidates to apply.