Project Administrator ( )📣 Job Ad

About Beeah and the Project Administrator Role

Beeah Planners, Architects and Engineers is seeking a dedicated Project Administrator to join our team in Riyadh, Saudi Arabia. This full-time position is open exclusively to Saudi nationals. The Project Administrator will provide essential administrative support and coordination for various engineering and construction projects, ensuring efficient communication and document management throughout the project lifecycle.

Core Responsibilities

• Manage and organize all incoming and outgoing official correspondence, including letters, emails, and memos, ensuring timely follow-up on responses within specified deadlines.
• Document and archive technical and administrative materials such as plans, reports, meeting minutes, and change requests, utilizing an organized and easily retrievable archiving system.
• Prepare and submit periodic reports (weekly and monthly) on project progress to management and decision-makers, coordinating with engineering teams for necessary data collection.
• Draft and distribute meeting minutes to relevant stakeholders, and monitor the implementation of agreed-upon actions and procedures.
• Maintain and update the central Correspondence Log / Document Register, ensuring clear and accurate reference numbers.
• Facilitate coordination among all relevant parties, including the owner, consultant, contractor, and suppliers, to ensure seamless information exchange and prompt communication.
• Monitor project timelines and provide reminders for deadlines related to deliverables and administrative requirements.
• Provide comprehensive administrative support to the project team and undertake any other related tasks as required by business needs.

Candidate Qualifications

• Bachelor's degree in Business Administration, Quality, Engineering, or a closely related field.
• 1 to 2 years of practical experience in a similar administrative role, preferably within engineering or construction projects.
• Proficiency in Microsoft Office applications, with strong command of Excel and Word.
• Familiarity with document management systems such as Aconex or SharePoint, or similar platforms, is preferred.
• Excellent written communication skills for preparing correspondence and reports in both Arabic and English.
• Demonstrated high level of accuracy, organizational skills, and the ability to manage priorities and perform effectively under tight deadlines.
• Effective communication and coordination skills to collaborate with multidisciplinary teams.

Essential Skills

• Strong organizational and document management abilities.
• Effective communication and coordination capabilities.
• Proficiency in time management and adherence to deadlines.
• Competence in report preparation and follow-up procedures.
• Keen attention to detail and problem-solving aptitude.
• Ability to work collaboratively as part of a team.

Application Information

We invite qualified Saudi nationals to apply for this full-time Project Administrator position in Riyadh. Join Beeah Planners, Architects and Engineers and contribute to our dynamic project teams.