Purchasing Specialist📣 Job Ad

About the Purchasing Specialist Role

alfanar is seeking a Purchasing Specialist to join its team in Riyadh. This full-time position requires 2-5 years of experience and focuses on supporting purchasing operations through efficient transaction coordination, order processing, and supplier management. The role is integral to ensuring the timely availability of materials and services while adhering to company policies and operational requirements.

Key Responsibilities

• Process purchase requests and orders in line with approved procurement procedures and operational needs.
• Collaborate with internal departments to accurately define material, service, and delivery requirements.
• Follow up with suppliers on quotations, order confirmations, delivery schedules, and shipment status.
• Monitor procurement transactions to ensure the timely sourcing and availability of necessary materials and services.
• Support purchasing activities, ensuring compliance with approved budgets and procurement policies.
• Coordinate with approved suppliers regarding pricing, delivery timelines, documentation, and operational requirements.
• Assist in supplier evaluation by monitoring performance related to quality, delivery, and responsiveness.
• Help resolve supplier-related issues, including delivery delays, quantity discrepancies, and documentation concerns.
• Maintain professional relationships with suppliers to ensure operational continuity and procurement efficiency.
• Maintain accurate purchasing records, procurement documentation, contracts, quotations, and supplier information.
• Update procurement transactions and purchasing data within ERP/SAP systems accurately and promptly.
• Ensure all procurement documentation is properly maintained and compliant with audit and regulatory requirements.
• Prepare purchasing reports, order tracking updates, and procurement status summaries as needed.
• Support the implementation of procurement process improvements to enhance operational efficiency and service levels.
• Ensure adherence to company procurement policies, procedures, and delegated authority requirements.
• Coordinate with finance, warehouse, and logistics teams to facilitate smooth procurement and payment processes.
• Contribute to continuous improvement initiatives within purchasing operations, supplier coordination, and procurement reporting.

Role Accountabilities

• HR Proficiency: Maintain updated soft and technical skills relevant to the role.
• Delivery: Execute planned activities to meet operational and development targets within specified schedules, utilizing resources effectively for cost and time efficiency. Provide periodic reports detailing deviations and task execution.
• Problem-Solving: Address and resolve related problems, escalating complex operational issues as necessary.
• Quality: Ensure quality requirements are met by developing effective quality control processes and specifications.
• Business Process Improvements: Contribute to well-defined systems, policies, and procedures, identifying opportunities for automation.
• Compliance: Adhere to relevant policies, procedures, and work instructions.
• Health, Safety, and Environment: Ensure compliance with relevant safety, quality, and environmental management procedures and controls within the scope of work.

Qualifications and Experience

• Academic Qualification: Bachelor Degree in Electrical Engineering or any relevant field.
• Work Experience: 2 to 4 years of relevant experience.
• Technical/Functional Competencies: Knowledge of Supply Chain Standards and Procedures, Supply Chain Best Practices, Purchasing Planning, Purchasing Procedures, and Purchasing Supply Chain Management.