HR & Admin Supervisor

About the Role

Acwa China is seeking an HR & Admin Supervisor to manage the operational activities of the People & Culture (P&C) department. This full-time role, based in Saudi Arabia, involves enhancing systems and procedures to improve departmental efficiency and quality, as well as managing staff in accordance with company policies. The ideal candidate will have 5-10 years of relevant experience.

Key Responsibilities

• Analyze and document business processes and problems, proposing solutions to enhance efficiencies.
• Manage staff according to the Division/department Communication Matrix and conduct limited employee performance reviews.
• Oversee staff scheduling, including work assignments, rotations, training, vacations, breaks, overtime, and backup for absent employees.
• Schedule and conduct department meetings, ensuring productivity and quality goals are met.
• Maintain personnel records with high confidentiality, process new employees, and update files to comply with official document requirements.
• Communicate with Supervisors and Managers on department operations and stay updated on local labor law amendments.
• Monitor the onboarding process for all new employees.
• Identify competency gaps for subordinate personnel and implement necessary actions.
• Conduct annual performance evaluations for reporting employees.
• Provide on-the-job training to new employees and evaluate their performance.
• Identify and control hazards in the assigned work area, ensuring operational controls are followed and reporting deviations in the Integrated Management System.
• Manage monthly payroll activities, including End of Service (EOS), leavers, and overtime calculations.

Coordination and Government Relations

• Perform a broad range of supervisory responsibilities.
• Manage significant problems and tasks that arise simultaneously or unexpectedly.
• Prepare reports and conduct statistical data analysis.
• Supervise activities related to processing employee visas, renewals, Iqamas, work permits, licenses, and other government-related documentation for NOMAC in KSA, ensuring compliance with NOMAC’s policies and local regulations.

Policies, Continuous Improvement, and HSE

• Adhere to all relevant organizational and departmental policies, processes, standard operating procedures, and instructions.
• Contribute to the identification and implementation of change initiatives, programs, and projects in line with organizational standards.
• Adhere to all relevant health, safety, security, and environmental procedures, instructions, and controls to ensure employee safety and environmental compliance.

Internal and External Relationships

This role requires close collaboration with the Executive Manager P&C, the P&C Team, and all Plant & Head Office Staff. Externally, the HR & Admin Supervisor will build rapport with Governmental Bodies.

Additional Duties

The HR & Admin Supervisor will perform any other duties as required by the line manager.