Executive Assistant📣 Job Ad

About Naqsh Holding

Naqsh Holding is a company focused on market transformation through innovation and strategic investment, aligning its vision with Saudi Arabia's Vision 2030. The group manages a diverse portfolio of subsidiaries across various sectors, including advertising, flexible workspaces, IT solutions, property management, and drone-powered facade and infrastructure cleaning. Each subsidiary operates with an emphasis on specialized service, operational excellence, and forward-thinking solutions.

The Role of Executive Assistant to the Founder and Group CEO

Naqsh Holding is seeking a dedicated Executive Assistant to support the Founder and Group CEO directly. This full-time position, based in Al Khobar, Eastern Region, is central to managing the CEO's time, priorities, and commitments across the entire group's five businesses and other engagements. The role requires a professional with 5-10 years of experience, offering direct exposure to the operations and decision-making processes of a multi-company environment.

Key Responsibilities

• Manage the Founder's calendar across all group companies, resolving conflicting priorities with sound judgment.
• Coordinate meetings, board sessions, and follow-ups with subsidiary CEOs, leadership teams, partners, and government entities.
• Handle complex travel arrangements, including itineraries, visas, accommodation, and logistics, for business and other engagements.
• Prepare, review, and manage correspondence, presentations, reports, and meeting minutes to an executive standard.
• Act as the primary gatekeeper and point of contact between the Founder and internal or external stakeholders, ensuring professional representation and timely follow-through.
• Track decisions, commitments, and action items across the group, ensuring follow-up until closure.
• Process expense reports, reimbursements, and administrative records accurately.
• Support the planning and execution of executive events, offsites, and key engagements.
• Manage select personal and private commitments on behalf of the Founder with complete confidentiality and professionalism.
• Proactively identify and implement methods to optimize the Founder's time, including leveraging modern productivity and AI tools.

Required Qualifications and Experience

• Proven experience as an Executive Assistant, ideally supporting a founder, owner, or C-level executive.
• Experience in a multi-entity or fast-paced professional environment is preferred.
• Strong command of executive support fundamentals, including calendar management, travel coordination, document preparation, recordkeeping, and meeting organization.
• Proficiency in office productivity software, including Microsoft Office Suite, email, and calendar tools.

Skills and Attributes

• Absolute discretion and integrity in handling confidential information, both professional and personal.
• Exceptional organizational skills and attention to detail.
• Ability to prioritize tasks effectively under pressure with minimal supervision.
• A proactive, ownership-driven mindset, anticipating needs before they are voiced.
• Demonstrated awareness of the latest developments in AI, with hands-on familiarity with AI productivity tools.
• Exposure to AI agents and agentic workflows is considered a strong advantage.

Application Process

Candidates who meet the above requirements are encouraged to apply.