Tendering Specialist📣 Job Ad

About the Role

Taj HR is seeking a Tendering Specialist for a full-time position in Al Khobar, Eastern, Saudi Arabia. This specialized role focuses on managing vendor registrations, tender submissions, document control, and compliance for ITL Contracting company. The specialist will ensure the company is fully registered, compliant, and eligible to participate in tenders with major Saudi clients across various sectors, including Oil & Gas, EPC, Civil Construction, Facilities Management, Industrial Services, and Government entities.

Key Responsibilities

The Tendering Specialist will oversee all aspects of vendor management and tendering processes for services including overseas recruitment, supplementary manpower, heavy equipment rentals, and industrial/material supply. This involves:

• Managing vendor registrations and prequalification submissions.
• Preparing and submitting technical and commercial bids.
• Ensuring compliance with regulatory and client-specific standards.
• Coordinating with internal teams and external clients.
• Maintaining accurate records and reporting on progress.

Vendor Management and Tendering Activities

• Complete and maintain vendor registrations with major Saudi clients such as Saudi Aramco, SABIC, Ma’aden, SWCC, SEC, NEOM, Royal Commission, PIF entities, EPC contractors, government procurement portals (Etimad), and private networks (SupplHi, Achilles, SAP Ariba, etc.).
• Upload and update company documents including CR, Chamber, Zakat, GOSI, Saudization certificates, financials, manpower capability lists, equipment lists, HSE/QA manuals, and project references.
• Track renewal dates, compliance requirements, and portal updates, maintaining a master database of vendor codes, portal credentials, and registration statuses.
• Review tender invitations and RFQs related to overseas recruitment, supplementary manpower supply, heavy equipment rental with operators, and material supply.
• Prepare technical bid documents including company profile, recruitment capability, manpower availability, equipment fleet details, material supply capability, HSE/QA certifications, and past project references.
• Coordinate with the finance department to prepare commercial bids, pricing sheets, BOQs, manpower rates, equipment rental rates, and supply quotations.
• Upload tender submissions on relevant portals such as Aramco SAP Ariba, Etimad, NEOM, RC, Ma’aden, and EPC contractor portals.
• Maintain a tender tracker for submitted, ongoing, and awarded bids.

Compliance and Internal Coordination

• Ensure all company documents meet Saudi regulatory and client-specific compliance standards.
• Coordinate with Business Development, HR, Recruitment, Operations, and Finance to collect updated certificates and supporting documents.
• Verify the accuracy of manpower lists, equipment lists, and material supply capability documents before submission.
• Communicate with procurement, vendor management, and tendering departments of major clients, responding to clarifications and additional document requests.
• Follow up on vendor approvals, tender evaluations, and prequalification results.
• Work closely with Business Development, Recruitment, Manpower Operations, Heavy Equipment, and Material Supply teams to ensure accurate tender submissions.
• Provide weekly reports on vendor registration status, tender progress, and upcoming deadlines.
• Maintain organized digital records for audit and compliance purposes.

Required Experience

Candidates for this role should possess 5 to 10 years of relevant experience in vendor registration, tender management, and compliance within the recruitment, manpower supply, heavy equipment rental, or material supply sectors, particularly with major Saudi clients.

Application Process

Interested candidates are invited to submit their applications for this full-time position.