Academic Coordinator

About the Role

كلية باترجي الطبية - Batterjee Medical College is seeking an Academic Coordinator to join their team in Dammam, Ash Sharqiyah. This full-time role provides comprehensive administrative and operational support to the Office of Academic Affairs, ensuring the smooth execution of academic processes. The Academic Coordinator acts as a key liaison between academic programs, faculty, students, and administrative departments, maintaining high standards of accuracy, confidentiality, and compliance.

Key Responsibilities

• Support the planning and coordination of academic schedules, classroom utilization, and venue assignments.
• Serve as a resource for students and faculty regarding academic policies, procedures, and regulations.
• Coordinate communication between academic programs and the Academic Affairs Office.
• Maintain accurate and up-to-date academic records, databases, and documentation.
• Draft, edit, proofread, and format official correspondence, reports, and documents.
• Manage all processes related to the Student Excuses Committee, including documentation, communication, and filing.
• Coordinate recruitment, onboarding, documentation, and timekeeping activities for part-time faculty.
• Support examination preparation activities, including uploading student lists, coordinating iPad and laboratory allocations, and preparing seating plans.
• Assist with both online and paper-based examinations, providing technical support and electronic marking activities.
• Support NCAAA accreditation activities through documentation, evidence management, and data collection.
• Participate in curriculum reviews, quality assurance initiatives, audits, and committee activities as assigned.
• Attend departmental and cross-functional meetings, documenting meeting minutes when required.
• Address urgent academic matters in a timely and professional manner.
• Collaborate effectively with internal departments to support academic operations.

Experience and Qualifications

Candidates for this position should possess 1-3 years of relevant experience. The role requires a professional who can handle confidential academic information with discretion and ensure examination processes are conducted with integrity and accuracy.

Skills and Attributes

• Strong organizational and administrative skills.
• Excellent communication and interpersonal abilities.
• Proficiency in documentation and records management.
• Ability to manage multiple tasks and prioritize effectively.
• Attention to detail and commitment to accuracy.
• Discretion and professionalism in handling sensitive information.

Work Environment

The Academic Coordinator will work within the Office of Academic Affairs, collaborating with various academic programs, faculty, students, and administrative departments. This role involves supporting both online and paper-based examination activities and participating in quality assurance initiatives.

Application Process

Interested candidates are encouraged to apply for this full-time position. Salary details will be discussed during the interview process.