Executive Assistant📣 Job Ad

About the Role

Midad Chemicals Company is seeking a highly organized and proactive Executive Assistant to provide direct support to the CEO. This full-time position is based in Dammam, Eastern Region, and involves managing executive schedules, correspondence, travel, and document control. The role requires 5-10 years of experience.

Key Responsibilities

• Manage the CEO’s calendar, meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, including invitations, agendas, and meeting room logistics.
• Prepare and issue professional Minutes of Meeting (MOM), capturing discussions, decisions, action items, responsible persons, and target completion dates.
• Maintain an effective follow-up and action-tracking system to ensure timely closure of actions from CEO and management meetings.
• Establish and maintain a well-organized electronic and physical filing system for CEO Office records, correspondence, reports, presentations, and agreements.
• Maintain proper document control, including numbering, revision control, distribution, filing, retrieval, and archiving of important records.
• Prepare professional executive-level presentations, reports, charts, meeting materials, and management summaries.
• Draft and manage professional correspondence and communications on behalf of the CEO as required.
• Maintain a high level of confidentiality when handling sensitive business and management information.

Required Skills and Qualifications

• Excellent communication and organizational skills.
• Strong attention to detail and a high level of confidentiality.
• Ability to work independently in a fast-paced environment.
• Previous experience supporting senior executives is preferred.
• Demonstrated professionalism, discretion, and strong organizational capabilities.
• Ability to manage multiple priorities with minimal supervision.

Technical Proficiency

• Excellent command of Microsoft Office, particularly PowerPoint, Excel, Word, and Outlook.
• Strong PowerPoint skills for creating high-quality executive and management presentations.
• Proficiency in Microsoft Teams and other online meeting and collaboration platforms.
• Good working knowledge of SharePoint, OneDrive, and electronic document management/filing systems.
• Ability to efficiently manage electronic calendars, meeting invitations, shared folders, document repositories, and action trackers.
• Comfortable using AI and modern productivity tools to support presentations, reports, meeting summaries, and research.
• Strong general computer skills and the ability to quickly learn and adapt to new systems and digital platforms.

Experience

Candidates should have 5-10 years of experience, with previous experience as an Executive Assistant, Personal Assistant, or a similar role supporting a CEO, Managing Director, or other senior executive preferred.

Application Process

The salary for this position will be disclosed during the interview process.