(Executive Assistant)

About the Role

Eventsgate is seeking an Executive Assistant to provide high-level administrative support to executives. This part-time position is based in Makkah, with work locations in Jeddah and Makkah. The ideal candidate will be responsible for managing schedules, handling communications, and preparing documents to ensure efficient executive operations.

Key Responsibilities

• Manage executive calendars and coordinate internal and external meetings.
• Assist executives in preparing for meetings, including drafting slides, meeting notes, and various documents.
• Respond to emails and document requests on behalf of executives.
• Draft and compose official letters and correspondence in both Arabic and English.
• Organize and maintain sensitive documents, ensuring data confidentiality.
• Follow up on meeting decisions and coordinate with different departments for implementation.
• Receive visitors and official delegations, organizing their reception schedules.
• Book flights and hotels, and manage travel arrangements for executives within and outside the Kingdom.

Qualifications and Experience

• Bachelor's degree or equivalent experience.
• 0-1 years of experience in administrative support and executive secretarial roles.
• Proficiency in Microsoft Office suite.

Required Skills

• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities, administrative coordination, and logistics effectively.
• Excellent multi-tasking and follow-up skills.
• Strong written and verbal communication skills in both Arabic and English.

Work Environment

This is a part-time position based in Makkah, with responsibilities extending to Jeddah. The role requires a professional who can thrive in a dynamic environment supporting high-level executives.