Administrative Assistant

About the Role

Qureos is seeking an Administrative Assistant to join our team in Jeddah. This full-time role involves providing comprehensive administrative and coordination support, with a primary focus on HR administration, employee relations, labor-related concerns, and disciplinary matters. The ideal candidate will have 5-10 years of relevant experience.

Role Overview

The Administrative Assistant will support the HR Operations Team by managing various HR administrative tasks and employee relations activities. This position requires a professional who can handle sensitive information with discretion and ensure compliance with company procedures and Saudi employment practices.

Key Responsibilities

• Provide administrative support for daily HR Operations and Employee Relations activities.
• Handle and coordinate employee concerns, grievances, complaints, and labor-related matters.
• Support the management team in disciplinary actions, warnings, investigations, and employee cases in accordance with company procedures.
• Prepare HR-related letters, notices, disciplinary documents, reports, and correspondence.
• Maintain accurate and confidential records of employee cases, disciplinary actions, and HR documentation.
• Coordinate with employees, management, and relevant departments to resolve employee-related concerns.
• Provide guidance and administrative support on matters related to Saudi employment practices and labor requirements.
• Ensure HR processes and employee actions are properly documented and aligned with applicable requirements.

Administrative and Workforce Support Duties

• Maintain employee files, records, trackers, databases, and document filing systems.
• Support employee onboarding, mobilization, accommodation, transportation, and other workforce-related administrative activities.
• Prepare reports, presentations, letters, correspondence, and meeting materials.
• Coordinate meetings, appointments, calendars, travel arrangements, and accommodation bookings.
• Assist with data entry, HR reports, trackers, and dashboard updates.
• Coordinate with internal departments and business units on employee and administrative matters.
• Handle confidential and sensitive employee information with discretion.
• Support general office administration and document control activities.

Qualifications and Experience

• A minimum of 5-10 years of experience in an administrative role, preferably within HR operations.
• Demonstrated ability to manage confidential information with integrity.
• Strong organizational and coordination skills.
• Proficiency in preparing professional correspondence and reports.

Application Information

This is a full-time position based in Jeddah. Salary details will be discussed during the interview process.