Administrative Assistant

About the Role

Qureos is seeking an Administrative Assistant to join our team in Jiddah, Makkah, Saudi Arabia. This full-time role will provide essential support to the HR Operations Team, focusing primarily on HR administration, employee relations, and labor-related matters. The position also involves general administrative and coordination support within the department.

Key Responsibilities in HR Operations & Employee Relations

• Provide administrative support for daily HR Operations and Employee Relations activities.
• Handle and coordinate employee concerns, grievances, complaints, and labor-related matters.
• Support the management team in addressing disciplinary actions, warnings, investigations, and employee cases in accordance with company procedures.
• Prepare HR-related letters, notices, disciplinary documents, reports, and correspondence.
• Maintain accurate and confidential records of employee cases, disciplinary actions, and HR documentation.
• Coordinate with employees, management, and relevant departments to resolve employee-related concerns.
• Provide guidance and administrative support on matters related to Saudi employment practices and labor requirements.
• Ensure HR processes and employee actions are properly documented and aligned with applicable requirements.

Administrative & Workforce Support

• Maintain employee files, records, trackers, databases, and document filing systems.
• Support employee onboarding, mobilization, accommodation, transportation, and other workforce-related administrative activities.
• Prepare reports, presentations, letters, correspondence, and meeting materials.
• Coordinate meetings, appointments, calendars, travel arrangements, and accommodation bookings.
• Assist with data entry, HR reports, trackers, and dashboard updates.
• Coordinate with internal departments and business units on employee and administrative matters.
• Handle confidential and sensitive employee information with discretion.
• Support general office administration and document control activities.

Qualifications and Requirements

• Arabic speaker with strong English communication skills.
• Diploma or Bachelor's Degree in Human Resources, Business Administration, Management, or a related field.
• Minimum of 5-10 years of relevant experience in HR administration, HR Operations, Employee Relations, or administrative support.
• Working knowledge of Saudi Labor Law and HR regulations.
• Previous hands-on experience handling employee relations, labor concerns, grievances, disciplinary actions, warnings, investigations, and employee cases in Saudi Arabia is required.
• Experience dealing with Saudi labor-related matters and employee documentation is highly important.
• Strong proficiency in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.

Work Environment

This is a full-time position based in Jiddah, Makkah, Saudi Arabia, supporting the HR Operations Team. The role requires handling confidential information and coordinating with various internal and external stakeholders.