Executive Assistant📣 Job Ad

Executive Assistant Role at Med Market Agency

Med Market Agency is seeking a Full-time Executive Assistant to provide comprehensive administrative and logistical support to our Director. This position is based in Jeddah, Makkah, Saudi Arabia, within our fast-paced creative and digital transformation agency. The Executive Assistant will play a critical role in ensuring the seamless execution of daily executive operations, enabling leadership to focus on strategic growth and client success.

Role Overview and Focus

This is strictly an executive administrative and personal support role. The primary focus will be entirely on high-level secretarial duties, complex logistical coordination, and dedicated business travel support. It is important to note that this is not a technical film production position, even within our creative and production-heavy agency; the role does not involve on-set technical direction or camera work.

Primary Responsibilities

• Provide high-level, comprehensive administrative support to the Director, anticipating needs and ensuring optimal daily workflow efficiency.
• Manage complex executive calendars, schedule multi-stakeholder meetings, and coordinate dynamic daily itineraries.
• Plan and orchestrate intricate domestic and international travel arrangements, remaining highly adaptable to last-minute schedule changes.
• Accompany the Director on business trips to manage on-ground logistics, scheduling, and immediate administrative and operational needs.
• Act as a gatekeeper and primary point of contact, seamlessly filtering communications between the Director, internal agency departments, and high-profile external clients.
• Assist in organizing administrative tasks related to in-house production and creative projects, ensuring all paperwork, schedules, and logistical requirements are meticulously maintained.
• Draft, review, and organize confidential correspondence, internal communications, reports, and executive presentations.
• Manage expense reporting, document archiving, and ad-hoc administrative projects to support overall agency operations.

Candidate Profile and Experience

The ideal candidate will be highly organized and proactive, possessing the ability to manage complex administrative and logistical tasks independently. A minimum of 5 to 10 years of experience in an executive assistant or similar high-level administrative support role is required.

Work Environment and Location

This Full-time position operates within a dynamic and fast-paced agency environment. The role is based in Jeddah, Makkah, Saudi Arabia, and requires adaptability to last-minute schedule changes, particularly concerning domestic and international business travel.

Application Details

Interested candidates who meet the specified requirements are encouraged to apply. Further details regarding the application submission will be provided upon inquiry.