Secretary📣 Job Ad

About the Role

Al Tamimi & Company is seeking a Legal Secretary to join its team in Jeddah, Makkah, Saudi Arabia. This full-time role involves providing comprehensive administrative and legal support to lawyers, reporting directly to the Office Manager. The position requires 5-10 years of relevant experience.

Key Responsibilities

• Provide administrative support to one or more lawyers.
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics as required.
• Assist associates with processing, amending, and proofreading legal documents, and support courtroom procedures where necessary.
• Participate in the billing process by preparing invoices, managing reimbursable expenses, and tracking client payments and billing queries with the finance department.
• Maintain lawyers' calendars by planning and scheduling conferences, teleconferences, and meetings, and making travel arrangements.
• File, organize, scan, copy, and fax legal documents promptly.
• Screen, direct, and prioritize incoming calls and emails for lawyers.
• Adhere to the Firm’s established policies and procedures.

Required Qualifications and Experience

• 5-10 years of experience in a secretarial or administrative role, preferably within a legal environment.
• Familiarity with legal documents and terminology.
• Excellent knowledge of MS Office programs, including Word, PowerPoint, Excel, and Outlook.
• Experience with legal technology such as document management systems, transcription software, and dictaphone usage.

Key Skills and Attributes

• Ability to work effectively within a team of lawyers and other colleagues.
• Outstanding time-management and accurate typing skills.
• Capability to effectively prioritize tasks and meet deadlines.
• Strong interpersonal skills with the ability to build relationships with senior executives.
• Good problem-solving and decision-making skills.
• Exceptional organizational skills.
• Demonstrated courteous and professional demeanor.

Internal Relationships

The Legal Secretary will primarily interact with lawyers, the Team Leader, various Business Support Teams, and other secretaries within the firm.

Diversity and Inclusion at Al Tamimi & Company

Al Tamimi & Company is committed to attracting and retaining talent from diverse backgrounds, recognizing this as essential to its success as a regional law firm. The firm fosters an inclusive culture that respects individual differences and supports an environment where everyone can reach their potential. Initiatives are undertaken internally and externally to increase diversity within the profession. Al Tamimi & Company provides equal opportunities for all and welcomes applications from candidates with disabilities, offering support to those in the workplace who have a disability.