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Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationMakkah

About the Role

Abdul Latif Jameel, a diversified business conglomerate with operations across the Middle East, North Africa, and Turkey (MENAT region), is seeking an Office Manager/PMO Senior Specialist to join their team in Jeddah, Makkah, Saudi Arabia. This position provides high-level administrative support and manages communication activities for the Head of Division. The role requires discretion, confidentiality, and a detailed understanding of the Division's operations and procedures, contributing to the organizational and functional strategic focus.

With a history spanning over 75 years, Abdul Latif Jameel has evolved from a trading business into a significant partner across various sectors, including automotive. The company fosters a culture of Respect, Innovation, a Pioneering Spirit, and Empowerment.

Key Responsibilities

  • Liaise with the Finance Team and operational Management to collate the Divisional and annual Sustainability budget.
  • Receive Departmental Monthly results and assist in the preparation of Divisional reports.
  • Manage the Divisional calendar, including fixed meeting schedules, and schedule meetings on behalf of the Head of Division based on priority.
  • Partner with Internal Communications to facilitate internal and external communication for the division.
  • Access the Divisional Head's email and accounts to read emails and schedule appropriate appointments and meetings.
  • Receive and evaluate meeting requests, discuss them with the Head of Division, and schedule them accordingly based on urgency and importance.
  • Arrange business trips and ensure all required logistics are in place.
  • Assist the Division with Appian and Purchase requests as directed by the Divisional Head.
  • Plan, organize, and schedule own workload to ensure activities are completed accurately and on time.
  • Arrange and facilitate meetings and disseminate minutes as and when directed.
  • Handle communication with the CEO's office and other ALJ Motors divisions.
  • Organize office maintenance and repair work for the Sustainability office.
  • Liaise with various departments on projects, events, conferences, workshops, and other company functions involving the Sustainability Office.
  • Maintain an inventory of office supplies, schedule preventive maintenance, and arrange emergency repairs of office equipment.
  • Ensure the office adheres to 5S principles.

Qualifications and Requirements

  • Graduate Bachelor’s Degree or equivalent.
  • Minimum of 4 years of experience in an Executive Assistant position.
  • Excellent communication and multitasking skills are required.
  • The role involves scheduling Sustainability executive meetings.
  • The position holder will prioritize incoming emails and meetings.
  • The position holder will review and handle Decision Making Requests requiring the Head of Division's approval.

Required Skills

  • Strong Communication skills.
  • Project Management capabilities.
  • Effective Organizational skills.
  • Inter-personal skills.

Work Environment and Additional Information

This is a full-time position located in Jeddah, Makkah, Saudi Arabia. The role requires 2-5 years of relevant experience. Competence in spoken and written English is necessary, with Arabic language being an advantage.


Requirements

  • Requires 2-5 Years experience

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