Office Manager/PMO Senior Specialist📣 Job Ad
| Contract Type | Full-time | |
| Workplace type | On-site | |
| Location | Jeddah |
About the Role
Abdul Latif Jameel, a diversified business conglomerate with operations across the Middle East, North Africa, and Turkey (MENAT region), is seeking an Office Manager/PMO Senior Specialist to join their team in Jeddah, Makkah, Saudi Arabia. This position provides high-level administrative support and manages communication activities for the Head of Division. The role requires discretion, confidentiality, and a detailed understanding of the Division's operations and procedures, contributing to the organizational and functional strategic focus.
With a history spanning over 75 years, Abdul Latif Jameel has evolved from a trading business into a significant partner across various sectors, including automotive. The company fosters a culture of Respect, Innovation, a Pioneering Spirit, and Empowerment.
Key Responsibilities
- Liaise with the Finance Team and operational Management to collate the Divisional and annual Sustainability budget.
- Receive Departmental Monthly results and assist in the preparation of Divisional reports.
- Manage the Divisional calendar, including fixed meeting schedules, and schedule meetings on behalf of the Head of Division based on priority.
- Partner with Internal Communications to facilitate internal and external communication for the division.
- Access the Divisional Head's email and accounts to read emails and schedule appropriate appointments and meetings.
- Receive and evaluate meeting requests, discuss them with the Head of Division, and schedule them accordingly based on urgency and importance.
- Arrange business trips and ensure all required logistics are in place.
- Assist the Division with Appian and Purchase requests as directed by the Divisional Head.
- Plan, organize, and schedule own workload to ensure activities are completed accurately and on time.
- Arrange and facilitate meetings and disseminate minutes as and when directed.
- Handle communication with the CEO's office and other ALJ Motors divisions.
- Organize office maintenance and repair work for the Sustainability office.
- Liaise with various departments on projects, events, conferences, workshops, and other company functions involving the Sustainability Office.
- Maintain an inventory of office supplies, schedule preventive maintenance, and arrange emergency repairs of office equipment.
- Ensure the office adheres to 5S principles.
Qualifications and Requirements
- Graduate Bachelor’s Degree or equivalent.
- Minimum of 4 years of experience in an Executive Assistant position.
- Excellent communication and multitasking skills are required.
- The role involves scheduling Sustainability executive meetings.
- The position holder will prioritize incoming emails and meetings.
- The position holder will review and handle Decision Making Requests requiring the Head of Division's approval.
Required Skills
- Strong Communication skills.
- Project Management capabilities.
- Effective Organizational skills.
- Inter-personal skills.
Work Environment and Additional Information
This is a full-time position located in Jeddah, Makkah, Saudi Arabia. The role requires 2-5 years of relevant experience. Competence in spoken and written English is necessary, with Arabic language being an advantage.
Requirements
- Requires 2-5 Years experience
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