Office Manager

About the Role

United Group is seeking an Office Manager to oversee the daily operations of the CEO’s office. This full-time position, based in Makkah, requires 2-5 years of relevant experience. The role involves providing high-level administrative, coordination, and confidential support to ensure the CEO’s time, communications, and priorities are managed effectively.

Key Responsibilities

• Manage the CEO’s calendar, including prioritizing and coordinating meetings, appointments, and travel arrangements.
• Prepare, review, and coordinate correspondence, presentations, and reports on behalf of the CEO.
• Coordinate Board and Executive Committee meetings, including agenda preparation, documentation, and minute-taking.
• Track action items from CEO meetings and follow up with department heads to ensure timely execution.
• Serve as the primary point of contact between the CEO’s office and internal/external stakeholders.
• Oversee daily operations of the CEO’s office, ensuring smooth workflow and administrative efficiency.
• Manage the CEO office budget, expenses, and vendor relationships.
• Maintain confidential files, records, and documentation in line with company policy and information governance standards.
• Organize and coordinate executive events, offsites, board visits, and official functions.
• Supervise administrative and support staff within the CEO’s office, as applicable.
• Liaise with senior leadership, Board members, government entities, and external partners on behalf of the CEO.
• Handle sensitive and confidential information with discretion and professional judgment.
• Draft and review official communications, ensuring alignment with company tone, brand, and governance standards.
• Coordinate cross-functional projects and initiatives on behalf of the CEO, tracking progress and flagging risks.

Required Experience

Candidates should possess 2-5 years of experience in a similar office management or executive support role, preferably within a corporate environment.

Work Location

This position is based in Makkah, Saudi Arabia, with potential responsibilities extending to Jeddah.

Employment Type

This is a full-time employment opportunity with United Group.

Application Information

Salary details for this position will be discussed during the interview process.