Administrative Assistant / Secretary📣 Job Ad

About the Role

Euro Group Engineering Consultancy is seeking an Administrative Assistant / Secretary to join our team in Riyadh, Saudi Arabia. This full-time position is crucial for supporting our operations on a major operation and maintenance project focused on municipal assets. The role involves managing official correspondence, preparing professional documents, and ensuring efficient archiving and follow-up for all project documentation.

Key Responsibilities

• Draft, edit, and finalize official correspondence, memos, and reports in both Arabic and English for the Ministry of Municipal, Rural Affairs and Housing (MoMRAH) and related entities.
• Prepare, format, and update presentations, management briefs, dashboards, and periodic project reports for internal and external meetings.
• Manage executive calendars, schedule appointments, coordinate meetings and engagements, and organize logistics with ministry officials and project teams.
• Prepare Minutes of Meeting (MoM), circulate action points, and track timely follow-up and closure.
• Perform document control and records management, including registration, tracking, archiving, retrieval, and secure handling of confidential or sensitive files (electronic and hard-copy).
• Maintain organized filing systems and ensure accurate archiving of all project documents.
• Track submissions, approvals, work orders, and renewals related to municipal assets; monitor status and update stakeholders.
• Coordinate communication and information flow between departments, project teams, and external stakeholders.
• Support daily office operations and administrative tasks to ensure efficient workflow and timely completion of deliverables.
• Uphold professional standards, confidentiality, and high attention to detail in all communications and documentation.

Required Qualifications

• Must currently reside in Riyadh and be available for immediate joining.
• Proven experience in document control, official correspondence, and follow-up with government agencies.
• Experience in engineering consultancy, operation & maintenance (O&M), infrastructure, or municipal projects is a strong advantage.

Work Environment and Location

This role is based in Riyadh, Riyadh, Saudi Arabia, supporting a significant project involving municipal assets. The position requires a full-time commitment within a dynamic project environment, necessitating close coordination with internal teams and external government stakeholders.

Application Information

Candidates who meet the above qualifications are encouraged to apply. This is a full-time position with salary to be discussed during the interview process.