Administrative Assistant

About Roche

At Roche, individuals are valued for their unique contributions. The company fosters a culture that encourages personal expression, open dialogue, and genuine connections, aiming to prevent, stop, and cure diseases while ensuring access to healthcare. This approach supports employees in thriving both personally and professionally.

The Role of Administrative Assistant

Roche is seeking an Administrative Assistant for a full-time position in Riyadh. This role provides essential operational, compliance, and logistical support to the Access, Finance, and Portfolio teams. The Administrative Assistant ensures standardized documentation, rigorous compliance tracking, and seamless daily operations across these departments. Candidates should have 0-1 years of experience.

Key Duties

• Prepare standard contracts, operational agreements, vendor arrangements, and Memorandums of Understanding (MOUs) using pre-approved company templates based on project details.
• Update draft agreements by incorporating feedback, standard revisions, and legal terms from internal team members and stakeholders.
• Manage the end-to-end digital signature process for internal leadership and external partners using electronic signature tools (*, DocuSign).

Core Responsibilities

• Input, log, and maintain accurate activity records in internal databases and tracking platforms.
• Lead the creation and tracking of Purchase Requests (PRs) and Purchase Orders (POs) by working closely with finance and project teams.
• Maintain clean, centralized dashboards and spreadsheets to track active, pending, and expiring contracts and policies.
• Monitor key contract end dates and proactively alert relationship managers and team leads when agreements require renewal or periodic review.
• Track and log administrative deadlines and reporting requirements tied to active agreements to ensure total compliance.

Experience and Qualifications

This position requires 0-1 years of relevant experience. Candidates should demonstrate strong organizational skills and attention to detail, particularly in managing documentation and tracking compliance.

Work Environment

The Administrative Assistant will work within a collaborative environment, supporting multiple teams at Roche in Riyadh. This full-time role is integral to maintaining operational efficiency and compliance standards across the Access, Finance, and Portfolio departments.