Administrative Assistant📣 Job Ad

About the Role

2P Perfect Presentation, a leader in Saudi Arabia's ICT landscape since 2004, is seeking an Administrative Assistant to join its team in Riyadh. This full-time position supports the company's mission of accelerating digital transformation and improving operational efficiency through integrated technology solutions.

Job Purpose

The Administrative Assistant will provide essential administrative and clerical support to ensure the smooth execution of daily operations. This includes managing documentation, scheduling, communication, reporting, and general office coordination, with an emphasis on leveraging digital and AI tools to enhance productivity.

Key Responsibilities

• Provide comprehensive day-to-day administrative support to management and staff.
• Prepare, format, and maintain various documents, reports, presentations, and correspondence.
• Manage calendars, schedule meetings, prepare agendas, and record meeting minutes as needed.
• Handle incoming and outgoing emails and phone calls with professionalism.
• Maintain organized filing systems, records, databases, and ensure proper document control.
• Coordinate office supplies, travel arrangements, meeting logistics, and other administrative services.
• Prepare routine reports, status updates, and follow up on action items.
• Utilize AI tools to assist with drafting, summarizing, formatting, organizing information, and improving overall administrative efficiency.
• Uphold confidentiality and ensure adherence to company policies and procedures.

Required Qualifications

• A Diploma or Bachelor’s Degree in Business Administration, Management, Human Resources, or a related field.
• 5 to 10 years of experience in an administrative or office support role.
• Proficiency in the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Demonstrated experience using AI productivity tools for administrative tasks, documentation, communication, reporting, and workflow enhancement.
• Familiarity with ERP systems and document management systems is preferred.

Essential Skills

• Strong communication and interpersonal skills.
• Excellent organizational and time management abilities.
• Proficiency in documentation and record-keeping.
• Effective problem-solving capabilities.
• A high level of professionalism, attention to detail, and accountability.