Administrative Assistant📣 Job Ad

About the Role

شركة إن إي إس العالمية العربية للمقاولات is seeking an Administrative Assistant to provide direct support to their management team in Riyadh. This full-time position requires an individual with 0-1 years of experience to manage a range of administrative tasks and ensure efficient workflow.

Key Responsibilities

• Follow up on administrative decisions issued by the direct manager and ensure their implementation.
• Organize daily mail, appointments, and manage administrative tasks related to workflow.
• Coordinate and organize meetings for the direct manager and the organizational unit's staff.
• Process incoming paper mail, including opening, sorting, and distributing it to relevant parties.
• Handle incoming emails, responding according to the direct manager's instructions.
• Manage printing tasks, respond to general inquiries, and answer phone calls.
• Organize and maintain relevant files and documentation in an orderly manner for easy retrieval.
• Participate in meetings and document their minutes.
• Print and distribute meeting minutes to the direct manager and other participating parties.

Qualifications and Experience

The ideal candidate will possess 0-1 years of experience in an administrative support role. A key requirement is the ability to effectively follow up on administrative decisions and ensure their execution. Strong organizational skills are essential for managing daily mail, appointments, and workflow-related tasks.

Required Skills and Competencies

• Proficiency in organizing and managing schedules and appointments.
• Ability to coordinate and schedule meetings effectively.
• Competence in handling correspondence, both physical mail and email.
• Skills in document management and file organization.
• Capability to take meeting minutes and distribute them.
• Strong follow-up and execution skills for administrative decisions.

Work Environment

This is a full-time position based in Riyadh. The role involves direct support to management, requiring a proactive and organized approach to daily tasks and responsibilities.