Administrative Supervisor📣 Job Ad

Join Insights as an Administration Supervisor!
Are you ready to take your administrative skills to the next level? We are looking for an enthusiastic Administration Supervisor to oversee and manage all administrative operations at our Riyadh office.

Role Purpose:
The Administration Supervisor will ensure the smooth functioning of the office and effective coordination with internal departments, while maintaining compliance with KSA government regulations. You will supervise office support staff, handle official documentation, and liaise with various government bodies, banks, and service providers.

Key Responsibilities:

• Office Administration & Supervision: Ensure compliance with administrative policies, oversee day-to-day operations, supervise support staff, manage office services and vendor relationships, and support office events.
• Government Relations & Regulatory Compliance: Handle interactions with Saudi government entities, support processes related to Iqama issuance and visas, ensuring compliance with local laws.
• Support for Banking & Financial Operations: Coordinate bank account operations and support finance department activities.
• Employee Services & Support: Manage employee on-boarding/off-boarding processes and coordinate staff arrangements.
• Records Management & Reporting: Maintain accurate records and prepare reports on administrative activities.

Qualifications:

• Bachelor’s degree in business administration or related field.
• 3–5 years of experience in administration, preferably in services sector in KSA.
• Strong knowledge of Saudi labour laws and government processes.
• Proficiency in Microsoft Office and excellent communication skills in English, Arabic preferred.
• Proactive mindset with problem-solving skills.
• Ability to multitask in a fast-paced environment.

Job Summary
The Administration Supervisor is responsible for overseeing the daily functions of general office administration. This role includes planning and organizing administrative support activities while supervising assigned staff.

Job Responsibilities:

• Manage office administration to ensure smooth overall operations.
• Compile data and prepare reports or presentations as required by supervisors.
• Monitor and evaluate service delivery methods and recommend improvements.
• Handle confidential correspondences, calls, and queries efficiently.
• Assign tasks to staff and ensure completion with minimal errors.
• Perform various administrative duties including arranging meetings and drafting correspondence.
• Screen visitors and telephone calls, providing necessary information and resolving issues.
• Maintain accurate filing and documentation for business continuity.
• Support HSE initiatives and contribute to incident reporting and resolution.

Job Knowledge & Skills:

• Knowledge of ERP systems, preferably SAP.
• Strong decision-making and delegation abilities.
• Efficient time management and prioritization of tasks.
• Professionalism in handling inquiries and complaints.
• Adherence to company policies and regulatory requirements.

Job Experience:
Minimum of 5 years of experience, with 3 years relevant experience and 2 years in GCC being a plus.

Education:
Bachelor's Degree in Business Administration or related field.

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