Assistant to General Manager Regional Headquarters (RHQ) Saudi📣 Job Ad

About the Role

Creative Artists Agency (CAA) is seeking a highly organized and motivated Assistant to support the General Manager of its Regional Headquarters (RHQ) in Riyadh, Saudi Arabia. This full-time position is designed for candidates with 0-1 years of experience, offering an opportunity to contribute to a leading international sports and entertainment agency.

Company Background

Creative Artists Agency (CAA) is a prominent entertainment and sports agency with global expertise across filmed and live entertainment, digital media, publishing, sponsorship sales, endorsements, and more. The agency is known for its collaborative culture and client service, identifying and amplifying opportunities for individuals and organizations that influence culture. CAA Sports, a division of CAA, represents over 3,000 top athletes and operates in media rights, property sales, brand consulting, and strategic advisory, having received multiple industry awards.

Role Purpose and Scope

The Assistant to the General Manager, RHQ, will provide comprehensive administrative support, ensuring the efficient operation of the regional headquarters. This includes managing schedules, coordinating meetings, and handling travel logistics. The role also involves undertaking project work to support various initiatives within the headquarters and providing ad-hoc assistance to other RHQ members as needed. The position operates within a fast-paced and high-profile international environment.

Key Responsibilities

• Prepare presentations, proposals, and adjust pitch decks as directed.
• Take notes at meetings, prepare, and distribute minutes as required.
• Follow up on tasks and manage projects as directed.
• Manage complex diaries across multiple time zones.
• Proactively plan and adapt to an ever-changing schedule, including last-minute adjustments.
• Book meetings and conference calls, including sending relevant reminders and preparing materials.
• Prepare clear and concise travel options and arrange all travel logistics and expenses.
• Liaise with internal and external stakeholders, including CAA employees, business guests, clients, and brand executives.
• Provide occasional support for department heads in the region, as required.

Required Qualifications and Skills

• Strong organizational and time management skills, with excellent attention to detail.
• Professional demeanor with a positive, solutions-oriented attitude.
• Ability to prioritize and multitask effectively with a busy workload.
• Proficiency in Microsoft Office, including Word, PowerPoint, and Excel.
• Ability to thrive in a fast-paced environment.
• Ability to work autonomously and as part of a team.
• Excellent verbal and written communication skills.
• Strong work ethic and experience handling confidential information.
• Comfortable and at ease operating within VIP and high-profile environments.

Candidate Profile

The ideal candidate will possess an acute eye for detail and maintain a professional presentation in all interactions. They must be able to operate discreetly and confidentially, remaining composed within a high-profile setting. A personable nature and the capacity to manage multiple tasks are essential for success in this role.