Coordinator📣 Job Ad

About the Role

Lumi is seeking an organized and proactive Administrative Coordinator to join our team in Riyadh, Saudi Arabia. This role is essential for supporting daily business operations by managing schedules, coordinating meetings, maintaining records, and ensuring effective communication across departments. The Administrative Coordinator will provide administrative support to management, facilitate workflow execution, and contribute to operational efficiency while upholding accuracy and confidentiality.

Key Responsibilities

• Manage daily agendas, schedules, appointments, and meetings for managers and teams, ensuring efficient arrangements.
• Coordinate internal and external meetings, making all necessary arrangements for smooth proceedings.
• Organize, maintain, and update files, records, and documentation accurately and accessibly, adhering to record retention practices.
• Draft, review, and prepare internal and external correspondence, reports, and official documents with precision.
• Monitor incoming communications, respond to inquiries, or direct them to the appropriate stakeholders promptly.
• Provide comprehensive administrative assistance to management and support departments with operational and coordination tasks.
• Track the progress of daily activities, follow up on pending actions, and ensure deadlines and commitments are met.
• Prepare departmental reports, statements, and administrative documentation accurately and within required timelines.
• Provide guidance and on-the-job training to junior colleagues, facilitating knowledge sharing for efficient task completion.
• Adhere to all relevant departmental policies, processes, and standard operating procedures.
• Identify opportunities to improve administrative processes, systems, productivity, and cost efficiency, supporting the implementation of best practices.

Qualifications

• A Diploma or higher qualification in Business Administration or any related field.
• 0-2 years of relevant experience in Administration, Office Coordination, Executive Support, or a related field.

Required Skills

• Strong organizational and time-management skills.
• Proficiency in Microsoft Office applications.
• Excellent written and verbal communication skills.
• Keen attention to detail.
• Demonstrated ability to manage multiple priorities effectively.

Work Location and Type

This is a full-time position based in Riyadh, Saudi Arabia.