Event Coordinator

Job Summary:
We are seeking a detail-oriented and proactive Event Coordinator to assist in the planning, organization, and execution of events from conception through completion. The ideal candidate will have excellent communication skills, a passion for creating memorable experiences, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

• Assist in planning and executing events.
• Coordinate all aspects of the event.
• Liaise with vendors, sponsors, partners, and internal teams to ensure all event components are delivered on time and within budget.
• Manage event timelines and production schedules.
• Handle event registration, attendee communications, and post-event feedback collection.
• Ensure compliance with health and safety regulations.
• Support promotional and marketing activities related to the event.
• Maintain documentation such as budgets, contracts, and reports.

Qualifications:

• Bachelor’s degree in Hospitality, Marketing, Communications, or a related field (or equivalent experience).
• 13 years of experience in event planning or coordination.
• Must be Saudi.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.

Join Elite Way Co. as an Event Coordinator! We are a dynamic organization specializing in healthcare-related events and conferences. As an Event Coordinator, you will support our cross-functional team in planning, promoting, and executing successful events.

Key Responsibilities:

• Assist in planning and executing healthcare-related events and conferences.
• Communicate with event guests regarding their needs such as accommodation, flight, transfer, and visa.
• Handle event deliverables such as slides, certificates, and other administrative tasks.
• Manage event permit requirements and onsite registrations.
• Ensure all events adhere to high-quality standards and are delivered on time.

Qualifications:

• Minimum of 1 year of experience in event management, preferably in healthcare.
• Bachelor's degree in Event Management, Marketing, Business Administration, or a related field.
• Excellent communication and organizational skills.
• Project management skills with problem-solving abilities.
• Ability to work independently and manage multiple tasks.
• Familiarity with event planning software and tools.
• Good knowledge of Microsoft Office Suite, Zoom, and social media platforms.