Executive Assistant (Saudi National)

About the Role

Parsons Corporation is seeking an Executive Assistant to provide comprehensive administrative support to assigned executive(s) and work groups in Riyadh, Saudi Arabia. This full-time role involves performing a variety of routine and non-routine administrative, clerical, data collection, and reporting tasks in accordance with established procedures. The Executive Assistant will operate under the direction of a supervisor or manager, particularly for complex assignments, and will be crucial in ensuring smooth daily operations.

Key Responsibilities

• Prepare, edit, and format correspondence, presentations, spreadsheets, and reports, including narrative documents and graphical summaries.
• Answer and route telephone calls, taking and relaying messages professionally and promptly.
• Receive, sort, and distribute mail and other incoming communications.
• Draft routine correspondence and reports that do not require direct supervisor attention.
• Collect, review, and consolidate statistics and general data into established reports.
• Develop new reports or revise existing reports in various formats as directed.
• Verify data accuracy, including reconciling supplier invoices.
• Review employee time reports for accuracy of hours worked and job charges, following up on discrepancies.
• Track paid-time-off (PTO) hours and maintain schedules of planned absences.
• Maintain employee directories and related data, including company resumes and role changes.
• Establish and maintain records of equipment, including service logs and maintenance dates.
• Assist in gathering basic data for the unit’s overhead budget and prepare recurring budget-related reports.
• Coordinate physical space requirements for the unit, including seating plans and workspace allocations.
• Initiate requests for PCs, telephones, and other office equipment for new or transferring staff.
• Monitor the timeliness of performance appraisals and prepare documents related to personnel actions.
• Provide direction to lower-level clerical/administrative employees as needed.

Qualifications and Experience

• A minimum of 5 to 10 years of experience in an administrative support role.
• Demonstrated ability to prepare, edit, and format various business documents.
• Proficiency in data collection, review, and reporting.
• Experience with timekeeping, attendance tracking, and maintaining employee records.
• Capability to assist with budget data gathering and financial tracking activities.

Key Relationships

The Executive Assistant reports directly to a Supervisor or Manager. This role provides day-to-day guidance and direction to lower-level clerical/administrative staff without formal management responsibility. Internal contacts include all employees within the assigned work group and project teams. External contacts may include clients, suppliers, and government agencies, as directed by the supervisor or manager.

Work Environment

This is a full-time position based in Riyadh, Riyadh, Saudi Arabia. The role operates within a professional corporate environment, supporting executive leadership and work groups.