Executive Assistant

About the Saudi Automobile and Motorcycle Federation

The Saudi Automobile and Motorcycle Federation (SAMF) serves as the governing body for motorsport activities within Saudi Arabia. The Federation is responsible for establishing regulations and safety standards, promoting participation, and collaborating with competitors and stakeholders to advance motorsport development across the Kingdom.

The Role of Executive Assistant

The Executive Assistant will provide administrative and coordination support to an assigned Chief and their team. This full-time position, based in Riyadh, Saudi Arabia, is crucial for ensuring organized and efficient day-to-day operations. The role involves managing schedules, coordinating meetings and travel, preparing correspondence and meeting materials, and following up on priorities, deadlines, and agreed actions.

Key Responsibilities

• Coordinate calendars, meetings, appointments, travel arrangements, agendas, minutes, correspondence, presentations, and routine reports.
• Track action items, deadlines, administrative requests, and pending approvals, following up with stakeholders to ensure timely completion.
• Maintain organized and confidential records, manage incoming calls and correspondence, and direct inquiries to appropriate parties.
• Coordinate with internal teams and external stakeholders to support daily departmental activities and improve administrative workflows.
• Organize office supplies, equipment, events, training sessions, and other administrative resources to ensure smooth operations.
• Assist with invoices, expense reports, purchase requests, onboarding documents, access requests, and orientation materials.

Qualifications and Requirements

• 1-3 year of relevant experience.
• Strong organizational skills and attention to detail.
• Discretion when handling confidential information.
• Effective communication skills with internal and external stakeholders.

Department Placement

Department placement for this role will be determined during the recruitment process, based on each candidate’s experience and suitability for specific team needs within the Federation.