Executive Assistant

About SiFi

SiFi is a rapidly expanding B2B FinTech company specializing in spend management and card issuance solutions. The company focuses on enabling businesses to control spending, streamline expense workflows, and enhance operational efficiency.

The Role of Executive Assistant

SiFi is seeking an Executive Assistant to the CEO in Riyadh, Saudi Arabia. This full-time role involves providing comprehensive executive support to the CEO and contributing to the Admin and Facilities department's office operations. The ideal candidate will ensure the CEO's schedule, meetings, documents, and follow-ups are managed efficiently. Additionally, the role supports daily office needs, including supplies, maintenance, vendor coordination, and visitor logistics. We are looking for a disciplined, highly computer-literate individual with 2-5 years of experience who can follow through on tasks without reminders, respond promptly, and utilize digital tools effectively.

Key Responsibilities

• Manage the CEO’s calendar, appointments, and daily schedule, proactively resolving conflicts and prioritizing tasks.
• Coordinate meetings with internal and external stakeholders, including VIPs, board members, regulators, and business partners.
• Prepare meeting invitations, agendas, and materials; take notes, track action items, and ensure timely follow-up.
• Arrange the CEO’s business travel, including flights, hotels, visas, ground transport, and itineraries.
• Schedule and coordinate board and committee meetings, including those for external boards the CEO serves on.
• Draft and manage the CEO’s correspondence and documents, handling sensitive information with discretion.
• Prepare and circulate documents for signature, review, or approval, tracking them until completion.
• Maintain organized and secure digital records of completed documents.
• Coordinate visits for the CEO’s guests, VIPs, and senior executives, arranging schedules, meeting rooms, and hospitality.
• Support the Admin and Facilities department with day-to-day office operations, including maintenance requests, ordering supplies, and preparing common areas.
• Coordinate with vendors and assist in tracking service requests, purchase requests, and invoices.
• Help maintain records of office assets, licenses, and renewal dates.
• Assist in preparing workspaces for new joiners and support company events and internal logistics.
• Maintain the CEO’s action items, documents, and requests using digital trackers and provide regular updates on open items and deadlines.
• Provide general administrative support to the CEO and management team as assigned.

Qualifications and Requirements

• Proven experience as an Executive Assistant, preferably supporting a CEO or senior executive.
• Experience in supporting board and committee meetings.
• Exposure to office administration or facilities coordination.
• Highly organized and disciplined, capable of managing multiple priorities and meeting deadlines independently.
• Hardworking and accessible, demonstrating responsiveness and availability to support the CEO as needed.
• Professional and confident in interactions with VIPs, senior executives, and external stakeholders.
• Willingness to work on-site in Riyadh, Saudi Arabia.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia, requiring on-site presence. The role involves working closely with the CEO and the Admin and Facilities department within a fast-growing FinTech environment.

Application Process

Candidates who meet the above qualifications are encouraged to apply. Salary details will be discussed during the interview process.