Executive Assistant

About Barratt Galvin

Barratt Galvin is a leading international law firm with a well-established presence in the Middle East, spanning over two decades. The firm has built a strong reputation for advising on high-profile, multi-jurisdictional matters across the region. Barratt Galvin recently expanded into Saudi Arabia, opening two new offices in Riyadh. Its Saudi practice advises across corporate, transport, marine, energy and infrastructure, construction, litigation, private wealth, and finance sectors, combining international reach with deep local knowledge.

The Executive Assistant Role

This is a newly created, full-time Executive Assistant position based in Riyadh, Saudi Arabia. The role provides direct support to two Partners and their team, specifically within the Corporate, Energy, and Infrastructure practices. It encompasses a broad range of administrative, financial, and business development responsibilities. The standard working week is Sunday to Thursday, with a hybrid model allowing three days in the office and two days working remotely.

Key Responsibilities

• Manage complex diaries across multiple time zones, coordinating stakeholders and ensuring meetings run smoothly.
• Arrange international travel, visas, and itineraries in compliance with firm policy.
• Prepare meeting materials, track actions, and ensure timely follow-up.
• Build and maintain strong relationships with internal and external clients, supporting business development activities including research, pitch preparation, and event coordination.
• Maintain and update the CRM system to ensure client information is accurate and current.
• Oversee new client and matter onboarding, ensuring compliance requirements are met and documentation is completed accurately.
• Coordinate billing processes using Aderant, including generating prebills, preparing invoices, and attending WIP and credit control meetings.
• Act as gatekeeper for fee earners, managing correspondence with discretion and drafting high-quality documents and communications.
• Provide general office operations support and liaise with regional finance and BD teams, contributing to the smooth running of the office during its current growth phase.

Qualifications and Experience

• 0-1 years of relevant professional experience.
• Demonstrated ability to manage administrative, financial, and business development tasks effectively.
• Proficiency in managing complex schedules and coordinating international travel.
• Experience with CRM systems and billing processes (*, Aderant) is beneficial.
• Strong communication and interpersonal skills for internal and external client interaction.

Work Environment and Impact

The Riyadh office is in an early and dynamic stage of its development. This role offers genuine visibility and the opportunity to make a direct contribution to the daily operations of the office. The Executive Assistant will work closely with two Partners within a small, close-knit team, gaining early responsibility while being supported by a well-resourced international platform.

Application Details

Barratt Galvin invites qualified candidates to apply for this full-time Executive Assistant position in Riyadh, Saudi Arabia.