Executive Office Manager📣 Job Ad

About Umq Design

Umq Design is a professional design and build company based in Riyadh, Saudi Arabia. The company is committed to delivering high-quality projects and maintaining operational excellence.

The Executive Office Manager Role

Umq Design is seeking an Executive Office Manager to join its team in Riyadh, Saudi Arabia. This full-time position reports directly to the Chief Executive Officer (CEO) and is integral to the CEO Office department. The primary purpose of this role is to enable the CEO to focus on strategic priorities by efficiently managing the Executive Office, driving follow-up on key initiatives, coordinating cross-functional projects, and ensuring effective execution across the organization.

Key Responsibilities

• Manage the CEO's calendar, meeting schedules, and travel arrangements.
• Prepare agendas, executive briefs, and comprehensive meeting minutes.
• Track strategic initiatives and ensure timely follow-up across various departments.
• Develop and prepare executive reports and presentations.
• Identify opportunities to improve systems, Standard Operating Procedures (SOPs), and executive workflows.
• Protect the CEO's focus by effectively prioritizing incoming requests and communications.
• Handle all confidential information with the utmost discretion and professionalism.

Qualifications and Experience

Candidates for this role should possess a strong background in executive support and office management. The ideal candidate will demonstrate a proactive approach and the ability to thrive in a dynamic, fast-paced environment.

• A minimum of 5 to 10 years of relevant professional experience in an executive support or office management capacity.
• Proven ability to manage complex schedules and coordinate high-level activities.
• Experience in preparing executive-level communications and reports.
• Strong organizational skills and attention to detail.

Work Type and Location

This is a full-time position based at Umq Design's offices in Riyadh, Saudi Arabia. The role requires consistent on-site presence to effectively support the Chief Executive Officer and manage the Executive Office functions.

Application

We invite qualified and proactive professionals who meet the outlined requirements to apply and contribute to Umq Design's continued success.