IMS Specialist📣 Job Ad

About the Role

EFS Facilities Services Group is seeking an experienced IMS Specialist to join their team in Riyadh, Saudi Arabia. This role is integral to ensuring compliance, quality assurance, and the effective implementation of the Integrated Management System (IMS) across the company's facilities management operations. The IMS Specialist will be responsible for upholding adherence to international ISO standards, regulatory requirements, and fostering a culture of continuous improvement.

Role Overview and Responsibilities

The IMS Specialist will be tasked with the development, implementation, and maintenance of integrated management systems. These systems must align with globally recognized standards, including ISO 9001 (Quality Management), ISO 14001 (Environmental Management), and ISO 45001 (Occupational Health and Safety Management), alongside other relevant frameworks. Key responsibilities include conducting audits, managing documentation control, monitoring compliance, and promoting operational excellence.

• Implement, monitor, and maintain Integrated Management System (IMS) frameworks in alignment with ISO standards and applicable regulatory requirements.
• Conduct internal audits, site inspections, and compliance assessments across all facilities management operations.
• Ensure Standard Operating Procedures (SOPs), company policies, and operational procedures comply with ISO certifications and contractual obligations.
• Lead external audits, facilitate certification renewals, and coordinate client compliance reviews.
• Maintain documentation control, manage records, and ensure robust audit trails for data integrity and traceability.
• Identify non-conformities, drive the implementation of corrective and preventive actions (CAPA), and track their closure.
• Provide training to operational teams on IMS standards, compliance expectations, and audit readiness.
• Support mobilization activities, pre-operation inspections, and client onboarding by ensuring adherence to compliance frameworks.
• Monitor Health, Safety, Environment, and Quality (HSEQ) performance indicators and support continuous improvement initiatives.

Qualifications and Experience

Candidates should possess a strong background in IMS, quality assurance, or compliance roles. A Bachelor's degree in Engineering, Quality Management, HSE, or a related field is required. An ISO Lead Auditor certification or equivalent is mandatory.

• A minimum of 5 to 8 years of progressive experience in IMS, quality assurance, or compliance roles, preferably within facilities management or similar industries.
• Demonstrated expertise in ISO standards, specifically ISO 9001, ISO 14001, and ISO 45001, with a deep understanding of audit processes.
• Proven experience in managing audits, overseeing documentation control, and implementing compliance frameworks.
• Strong analytical, reporting, and documentation skills.
• Excellent stakeholder coordination abilities and the capacity to work effectively across multiple sites and diverse teams.
• Prior exposure to facilities management operations, HSEQ practices, and client compliance environments within the GCC region is highly preferred.

Required Skills

• Integrated Management Systems (IMS)
• Quality Assurance
• Compliance Management
• ISO 9001
• ISO 14001
• ISO 45001
• Auditing
• Documentation Control
• Compliance Monitoring
• Corrective and Preventive Actions (CAPA)
• Health, Safety, Environment, and Quality (HSEQ)

Work Context

This is a full-time position based in Riyadh, Saudi Arabia. The role offers the opportunity to join a globally recognized, ISO-certified Facilities Management organization and contribute to compliance excellence across large-scale operations. The position involves collaboration with cross-functional teams and engagement with clients.