Internal Communications Supervisor📣 Job Ad

About SPIMACO and the Role

SPIMACO is seeking an Internal Communications Supervisor to join its team in Riyadh. This full-time role involves overseeing team responsibilities, fostering a collaborative environment, ensuring high-quality results, and contributing to the continuous evolution of departmental processes.

Strategic Responsibilities

The Internal Communications Supervisor will manage team operations and contribute to strategic objectives by:

• Overseeing team operations, ensuring alignment with strategic objectives.
• Managing and delegating tasks effectively, monitoring progress.
• Fostering team collaboration and communication.
• Developing and training team members.
• Reporting on team achievements and challenges to higher management.

Key Functional Responsibilities

The core functional duties of this role focus on comprehensive event management and communication compliance:

• Planning and executing corporate events, exhibitions, conferences, forums, product launches, and internal events.
• Developing detailed event plans, timelines, budgets, and project schedules.
• Coordinating end-to-end event logistics, including venue selection, registrations, accommodation, transportation, catering, and hospitality.
• Managing exhibition participation, including booth design, construction, branding, and operational readiness.
• Coordinating with internal stakeholders to ensure alignment on objectives, messaging, and event deliverables.
• Liaising with external agencies, event organizers, contractors, suppliers, and service providers.
• Preparing event budgets, monitoring expenditures, and ensuring cost-effective delivery.
• Managing procurement requirements, including RFQs, purchase requests, purchase orders, and vendor contracts.
• Ensuring all branding and communication materials comply with corporate identity guidelines.
• Coordinating production of event collateral, promotional materials, giveaways, signage, and digital assets.
• Supervising on-site event operations and resolving operational issues during event execution.
• Coordinating executive participation, VIP protocols, speaker arrangements, and official delegations.
• Monitoring event milestones and providing regular progress updates to management.
• Conducting post-event evaluations, including KPI measurement, attendee feedback, ROI analysis, and lessons learned.
• Maintaining an annual corporate events and exhibitions calendar.
• Building and maintaining relationships with exhibition organizers, industry associations, and strategic partners.
• Ensuring compliance with company policies, safety requirements, and event regulations.
• Maintaining an inventory of exhibition assets, promotional materials, and event equipment.
• Identifying opportunities to enhance the company's visibility and return on investment through events and sponsorships.
• Supporting cross-functional communication to ensure seamless event delivery.
• Performing other duties assigned by management related to corporate events and exhibitions.

Required Experience

Candidates for this role should possess 5-10 years of relevant experience in internal communications, event management, or a related field.

Working Relationships

The Internal Communications Supervisor will engage with various stakeholders, both within SPIMACO and externally, to achieve departmental goals.

Internal Interactions include:

• Engaging in knowledge sharing sessions to share expertise, insights, and best practices with colleagues.
• Collaborating with peers on projects and initiatives, leveraging specialized skills and experience.
• Participating in mentorship programs, either as a mentor or mentee, for professional growth.
• Engaging in discussions related to research and development, exploring emerging trends and new technologies.

External Interactions include:

• Attending conferences and seminars to stay updated on the latest industry trends.
• Actively participating in professional associations, attending meetings, and presenting at conferences.
• Contributing to industry publications or blogs by sharing expertise through articles or whitepapers.
• Engaging in consultations with external clients, providing expert advice, insights, and tailored solutions.

Work Environment and Application

This full-time position is based in Riyadh. SPIMACO invites qualified candidates to apply.