Manager Contracts & Claims

About Al-Ayuni Investment and Contracting Company

Al-Ayuni Investment and Contracting Company, located in Riyadh, Saudi Arabia, is seeking a Manager Contracts & Claims to join its team. This full-time role requires 10 years of relevant experience.

Role Purpose

The Manager Contracts & Claims will support project teams in understanding and complying with contractual requirements established with clients. This role involves anticipating risks and assisting Project Managers/Project Directors (PMs/PDs) in preparing claims and contractual correspondences.

Key Responsibilities

1. Review various contractual documents under the supervision of the Director, Commercial Contracts (DCC).
2. Assist Project Managers/Project Directors and the DCC in negotiating variations with client agents.
3. Review Variation Orders (VOs) from clients, identify risks in terms, and propose amendments to the MCC-HQ / Project Directors for submission to the client.
4. Review VOs issued by the Commercial team to Subcontractors for validation by the MCC-HQ.
5. Support site Commercial teams in managing major Subcontract Agreements and Vendor claims under DCC supervision.
6. Assist in preparing client correspondences from site teams, including Claim Notices and Claim Particulars, in coordination with the Project Planner for EoT claims, ensuring timely issuance within contract provisions and final validation by the MCC-HQ.
7. Organize and monitor tracking logs from site teams, ensuring distribution to all relevant parties.
8. Organize and monitor the Project risk register prepared by the Project Management team in coordination with the MCC-HQ, and oversee mitigation efforts by the site team.
9. Implement Contract Management procedures, workflows, and practices to improve business processes, reduce costs, and enhance productivity.
10. Assist the DCC in monitoring project performance regarding compliance with Contractor’s rights and obligations.
11. Prepare Monthly Dashboards for Variations, Claims, and Disputes/Recommendations, reporting to the MCC-HQ.
12. Coordinate and attend Commercial/Contracts meetings with client agents and internal site teams as directed, reporting critical issues to the DCC for potential actions.
13. Advise on project handover and closeout, and assist PMs/PDs in obtaining Taking Over Performance Certificates.

Policy and Procedure Adherence

The incumbent will adhere to organizational policies and procedures to ensure compliance and maintain a productive work environment. This includes implementing and upholding safety and security protocols to protect employees and company assets.

Experience and Qualifications

• A minimum of 10 years of experience in contracts and claims management.
• Demonstrated ability to review contractual documents and identify risks.
• Experience in assisting with negotiations of variations and claims.
• Proficiency in preparing contractual correspondences and reports.

Additional Duties

This role may involve performing additional tasks as required to support team objectives and broader business goals.