Office Manager Chairman’s Office📣 Job Ad

About Land Sterling

Land Sterling is a global real estate solutions provider with a strong presence across the Middle East, North Africa, and Europe. The company's international team operates from offices in Abu Dhabi, Dubai, Leeds, London, and Riyadh, offering over 100 years of cumulative experience. Land Sterling delivers technology-led services covering all dimensions of real estate, providing clients with robust insights and advisory. The company offers a comprehensive range of property consultancy services aligned with RICS, CIOB, and International Valuation Standards across multiple industries.

Role Overview

The Office Manager – Chairman’s Office is a full-time, on-site role based in Riyadh, Saudi Arabia. This position is responsible for managing the day-to-day operations of the Chairman’s office, serving as a key coordination point between the Chairman and various internal and external stakeholders. The role requires a highly professional, discreet, and proactive individual to ensure an efficient and well-organized executive environment.

Key Responsibilities

• Manage and continuously prioritize the Chairman’s calendar, meetings, commitments, and briefing requirements.
• Coordinate the day-to-day operations of the Chairman’s Office and track key actions and follow-ups.
• Manage complex domestic and international travel logistics, including flights, accommodation, visas, transportation, and detailed itineraries.
• Coordinate VIP protocol, hospitality, official engagements, and international delegations.
• Draft and manage correspondence on behalf of the Chairman with professionalism and discretion.
• Act as the primary point of contact and gatekeeper for the Chairman’s Office.
• Liaise with Board members, senior executives, government and diplomatic offices, clients, investors, advisers, and business partners.
• Maintain strict confidentiality and secure handling of sensitive information and documentation.
• Manage office expenses, vendors, invoices, and administrative requirements within approved budgets.
• Identify operational improvements and maintain effective Standard Operating Procedures (SOPs) for the Chairman’s Office.
• Oversee office administration, ensuring efficient use and maintenance of office equipment.
• Support the Chairman in preparing presentations, reports, and meeting materials.
• Assist in implementing office policies and procedures to support smooth executive operations.

Qualifications and Experience

• 5-10 years of relevant experience in an office management or executive support role.
• Demonstrated ability to manage day-to-day operations of an executive office.
• Experience in organizing schedules, coordinating travel, and handling correspondence.
• Proficiency in maintaining accurate records and files.

Required Skills and Attributes

• Exceptional attention to detail and strong organizational skills.
• Strong executive presence and sound judgment.
• Ability to anticipate needs and proactively resolve issues.
• High level of professionalism and discretion.
• Excellent communication and interpersonal skills for managing visitor and stakeholder interactions.

Work Environment

This is a full-time, on-site position located in Riyadh, Saudi Arabia, within a professional environment that supports career growth.