Sales Coordinator

About Masterworks and Nabeh

Masterworks is an IT services company. Nabeh, a subsidiary of Masterworks, specializes in AI-powered solutions designed to automate operations, enhance efficiency, and drive innovation. Their expertise spans computer vision, large language model (LLM) applications, speech-to-text technology, data intelligence, and low-code AI solutions.

The Role of Sales Coordinator

Nabeh is seeking a full-time Sales Coordinator to support its sales operations in Riyadh, Riyadh Province. This role involves coordinating tender and RFP submissions, managing sales communications, maintaining company documentation, processing orders through NetSuite, and following up on finance and payment requirements. The Sales Coordinator will ensure accurate documentation, timely submissions, and effective coordination across internal teams and external stakeholders.

Key Responsibilities

• Coordinate tender and RFP submissions via Etimad and SAP Ariba portals, ensuring timely and accurate submission of required documents.
• Monitor tender deadlines, clarifications, portal updates, and submission statuses, and maintain organized tender records.
• Manage the sales email inbox, acknowledge inquiries, direct requests to relevant stakeholders, and follow up on pending responses.
• Maintain company certificates, registrations, and supporting documents, and coordinate renewals before expiry.
• Create and update approved purchase orders and sales orders in NetSuite, ensuring accuracy and completeness.
• Coordinate with Operations and PMO to follow up on order progress, delivery requirements, supporting documents, and outstanding actions.
• Follow up with Finance on payment requirements, invoices, approvals, and supporting documentation.
• Coordinate vendor and supplier registration activities, collect required documents, and follow up on registration status.
• Maintain a consolidated tracker of tender submissions, orders, certificate renewals, registrations, and pending payment requirements.
• Prepare regular status updates and reports, highlighting upcoming deadlines, delays, and outstanding actions requiring management attention.
• Coordinate with internal teams and external stakeholders to ensure smooth sales operations and timely completion of assigned tasks.

Qualifications and Requirements

• Diploma or bachelor’s degree in business administration or a related field.
• Previous experience in sales coordination, tender administration, or a similar role.
• Experience with Etimad, SAP Ariba, and NetSuite is preferred.
• Proficiency in Microsoft Office applications, particularly Excel and Outlook.

Required Skills

• Strong organizational skills, attention to detail, and the ability to manage multiple deadlines.
• Strong communication, coordination, and follow-up skills.
• Ability to handle confidential business information and documentation professionally.