Secretary

We Are Hiring: Secretary

We are seeking a highly organized and professional Secretary to provide administrative and clerical support, ensuring smooth day-to-day office operations and effective communication within the organization.

📍 Location: Riyadh, KSA

Job Responsibilities:

• Provide full administrative and secretarial support to management and team members
• Manage and organize daily schedules, meetings, and appointments
• Handle incoming and outgoing correspondence (emails, phone calls, and documents)
• Prepare, format, and maintain reports, presentations, and official documents
• Maintain proper filing systems (digital and physical) for easy retrieval of records
• Coordinate with internal departments and external stakeholders as required
• Ensure confidentiality of sensitive company information at all times
• Assist in basic office management and follow-up on assigned tasks

Requirements:

• Excellent command of English (written and spoken)
• Minimum 1 -2 years of experience in secretarial or administrative roles
• Strong communication and organizational skills
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Ability to multitask and work under pressure
• Residence close to the employer/location will be preferred
• Bachelor’s degree in Business Administration, Office Management, or a related field is a plus
• Fluency in English

Join Us as a Secretary at NHC Innovation
We are seeking a qualified Secretary to support the CEO’s executive administration. This role involves a range of responsibilities including stakeholder engagement, scheduling, briefing, communications, and travel coordination.

Key Responsibilities:

• Assist the CEO in effective decision-making through well-organized support.
• Engage with various stakeholders to maintain smooth communication and coordination.
• Manage scheduling and travel arrangements efficiently.
• Prepare briefings and communications as required.

About NHC Innovation:
NHC Innovation pioneers digital solutions designed to enhance efficiency and sustainability. Our mission is to build a prosperous digital future that meets users' needs while ensuring maximum efficiency and value for all partners. If you are looking to contribute to a dynamic company in the IT services sector, we encourage you to apply.

The medical appointment coordinator is responsible for organizing and scheduling patient appointments with doctors in an effective and organized manner, ensuring a comfortable and smooth experience for patients within the medical facility, and coordinating between different departments to minimize scheduling conflicts and improve workflow.

Duties and Responsibilities:

• Receiving appointment booking requests via phone, direct attendance, or electronic systems
• Organizing and scheduling doctors' and patients' appointments on a daily and weekly basis
• Ensuring that appointments do not conflict and continuously updating schedules
• Communicating with patients to confirm appointments or reschedule them as necessary
• Accurately entering and updating patient data in the medical system
• Responding to patient inquiries and providing necessary information about medical services
• Monitoring patient attendance and organizing waiting lists
• Coordinating with medical and administrative departments to ensure smooth workflow
• Preparing periodic reports on appointments, cancellations, and no-shows
• Adhering to confidentiality policies and protecting patient data

Qualifications and Requirements:

• High school diploma, associate degree, or bachelor’s degree (preferably in health administration or a related field)
• Previous experience in reception or appointment coordination (preferably in the medical sector)
• Proficiency in using computers and medical systems
• High communication skills in Arabic and English (additional advantage)