Secretary📣 Job Ad

in Hrgf

21 days ago

	Contract Type	Full-time
	Workplace type	On-site
	Location	Riyadh

We Are Hiring: Secretary

We are seeking a highly organized and professional Secretary to provide administrative and clerical support, ensuring smooth day-to-day office operations and effective communication within the organization.

📍 Location: Riyadh, KSA

Job Responsibilities:

Provide full administrative and secretarial support to management and team members
Manage and organize daily schedules, meetings, and appointments
Handle incoming and outgoing correspondence (emails, phone calls, and documents)
Prepare, format, and maintain reports, presentations, and official documents
Maintain proper filing systems (digital and physical) for easy retrieval of records
Coordinate with internal departments and external stakeholders as required
Ensure confidentiality of sensitive company information at all times
Assist in basic office management and follow-up on assigned tasks

Requirements:

Excellent command of English (written and spoken)
Minimum 1 -2 years of experience in secretarial or administrative roles
Strong communication and organizational skills
Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
Ability to multitask and work under pressure
Residence close to the employer/location will be preferred
Bachelor’s degree in Business Administration, Office Management, or a related field is a plus
Fluency in English

Requirements

Requires 2-5 Years experience

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The role requires organizational skills, high communication, and the ability to manage time and work under pressure to ensure the efficiency of administrative workflow.

Key tasks and responsibilities of the executive secretary:

Managing the agenda: Organizing and coordinating daily appointments, meetings, and conferences for the executive director.
Communication and correspondence: Handling emails and phone calls, drafting outgoing and incoming correspondence.
Document preparation: Preparing reports, meeting minutes, and presentations.
Organizing meetings: Arranging internal and external meetings and preparing agendas.
Travel management: Booking and coordinating travel and accommodation arrangements.
Archiving: Organizing and preserving paper and electronic files and records.
Dealing with visitors: Welcoming top management visitors and organizing their meetings.
Professional confidentiality: Maintaining the confidentiality of sensitive company information.

Required skills: