Specialist Special Projects📣 Job Ad

About Team Saudi and the Role

Team Saudi is seeking a Specialist Special Projects to join their full-time team in Riyadh, Saudi Arabia. This role is central to supporting the execution of assigned special projects, ensuring all tasks are completed efficiently, within established timelines, budgets, and quality standards. The Specialist will play a key role in coordinating daily project activities and collaborating with various teams.

Role Purpose and Contribution

The Specialist Special Projects is responsible for maintaining accurate project documentation, monitoring task progress, and fostering collaboration across cross-functional teams and stakeholders to ensure seamless project execution. This position ensures compliance with SOPC policies and governance requirements, proactively addresses operational issues, and contributes to continuous process improvements, thereby supporting the successful delivery of special projects and the achievement of SOPC’s strategic priorities.

Key Responsibilities

• Execute assigned tasks and activities for special projects with precision, adhering to defined timelines, budgets, and quality standards, following detailed project plans and instructions from project leads.
• Support project plans and ensure each task is completed to meet the requirements set by the Director or project leads.
• Follow up on day-to-day operational challenges, coordinating directly with relevant team members to implement immediate solutions that support project continuity.
• Actively participate in cross-functional collaboration efforts, facilitating smooth task execution across different teams and ensuring alignment with project requirements.
• Regularly communicate with internal and external stakeholders, gathering their input and providing progress updates as directed.
• Build professional relationships with stakeholders by fostering a cooperative and supportive approach to project execution.
• Follow detailed execution plans to complete tasks aligned with key performance indicators (KPIs), ensuring all work contributes directly to project milestones.
• Gather, organize, and maintain project-related data, preparing accurate and concise updates for the Director or project lead to inform decision-making.
• Identify and report any issues encountered during task execution, assisting with practical suggestions for addressing them to maintain overall project momentum.

Operational Management and Resource Utilization

• Complete operational tasks such as resource allocation, procurement coordination, and budget tracking based on project needs.
• Make full use of available resources while executing tasks, proactively addressing minor shortages or inefficiencies by engaging with relevant teams.
• Anticipate basic operational needs during task execution and propose straightforward adjustments to improve resource utilization or task efficiency.

Compliance, Documentation, and Continuous Improvement

• Execute project activities in full compliance with SOPC’s internal policies, guidelines, and external regulatory requirements.
• Maintain comprehensive and accurate documentation of project-related tasks, workflows, and decisions, ensuring transparency and easy access for team members and leadership.
• Contribute to governance by preparing and submitting required documentation for approval, ensuring all executed tasks align with SOPC’s quality and accountability standards.
• Identify small-scale opportunities to enhance task efficiency and contribute ideas for streamlining workflows during project execution.
• Apply feedback from completed tasks into ongoing and future activities, ensuring lessons learned are applied to enhance execution quality and efficiency.
• Execute assigned tasks using innovative tools, methods, or approaches as directed, contributing to the successful delivery of special projects.

Problem-Solving and Required Experience

• Proactively address operational issues or risks identified during task execution, implementing approved corrective measures to ensure minimal disruption to project timelines and objectives.
• Collaborate with team members to identify root causes of challenges encountered during execution and apply practical solutions that prevent recurrence.
• Escalate significant issues to the Director or project lead with clear documentation and suggested next steps.
• Candidates for this role should possess 5-10 years of relevant experience in project support or coordination.